Facilities and Development Management

Key Policy

lhendrickson@govst.edu — Wed, 25 Mar 2026 17:12:12 +0000

Key Policy

Purpose
The purpose and intent of this policy is to set forth procedures to provide for the security of ��Ƶ's buildings, facilities, personnel and property, insofar as keys/swipe cards and rekeying are concerned; and, to establish a program of accountability and responsibility for securing key control. In no way shall this policy impede instructors from access to their classrooms, labs, or offices.
Definitions
1. Core: Portion of the door lock that allows a key to operate the lockset.
2. Operating Key: Most common key, opening only a specific door.
3. Bypass Key: Opens several doors in an area such as a department.
4. Sub-Master Key: Opens doors in an entire area, i.e. College of Business or an entire floor.
5. Grand Master Key: Opens all doors in the Main Building, G Building, Prairie Place, and the Family Development Center.
Policy
1. Key/Swipe Card Authorization and Eligibility
  1. Unit Heads with signature authority are to decide what access individual employees are to have, and submit a signed Service Request Form to Facilities Development Management (FDM).
  2. Sub-Master and By-Pass Keys: Require authorization of the President, Vice President, Provost, Dean, or Associate Vice President of the applicable area. Designee not permitted.
  3. Grand Master Keys: Require authorization of the President, the AVP for FDM, and the Chief of Police. Designee not permitted.
  4. Swipe Cards: The Associate Vice President for Information Technology Systems (ITS) has the sole authority to grant swipe card permission access to areas controlled by ITS. Swipe card access to the Family Development Center (FDC) requires fingerprinting and approval of the Executive Director of the FDC and the Chief of Police;
  5. Non-Status Employees Temporary, Extra Help, Adjunct Instructors, and Student Workers (Non-Status) may be issued keys by the Department or Division, who will take responsibility for lost, misplaced, or stolen keys.
  6. Contractors and Vendors If temporary key access is required by a contractor or vendor, a Service Request Form must be filled out and signed by the company's authorized designee and submitted to FDM along with a $500 cashier's check as security deposit. A photo ID and signature are required. The deposit will be refunded upon the return of key(s).
2. Key/Swipe Card Regulations
  1. Issuance of Keys: Keys/swipe cards must be picked up in FDM by the individual they are assigned to. A photo ID and signature are required.
  2. Separation from the University: Keys/swipe cards must be turned into FDM upon separation from the University. A deduction from the final paycheck may be made to cover the cost of re-keying the lock(s). It is the responsibility of individual departments to notify FDM in writing that an employee has separated from the University. Failure to do so may leave the department's security at risk and may require the changing of locks at the department's expense.
  3. Transfer: The transfer of keys/swipe cards between employees is prohibited. If an employee's assignment changes within the University, the original keys/swipe cards must be returned to FDM and a new Service Request Form must be filled out for the new department with the appropriate signatures.
  4. Key/Swipe Card Audits: Key/Swipe Card Audits may be performed at the discretion of the AVP for FDM, the Chief of Police, and/or a Vice President if deemed necessary. DPS Officers reserve the right to inspect University issued keys/swipe cards at will.
3. Mandated by Law and/or High Risk Areas
  Departments/areas determined to be mandated by law and/or high risk will not be keyed to a master key system. These include but may not be limited to: alcohol storage, pharmacy or drug storage, volatile storage, radiology storage, the Cashier's Office, vaults where money or valuables are stored, the Key Control room, ITS, and areas within the Department of Public Safety (DPS). These locks will be operated by individual keys and monitored by the individual departments.
  1. Locks Removed from the Master System
    If required criteria are met, departments may request a specific area be removed from the master key system. Determinations will be made on a case-by-case basis. It is to be noted that removal of University space from the master key system may create a safety risk and disrupt operational and facility services. Therefore, the Department of Public Safety will be issued keys to spaces removed from the master key system in the event of an emergency.
4. Ownership of Keys/Swipe Cards
  All keys/swipe cards remain the property of ��Ƶ and the State of Illinois, and must be returned to FDM when no longer in use and/or when an employee separates from the University.
5. Misplaced or Stolen Keys/Swipe Cards
  1. Lockouts: If an employee locks himself/herself out of their office and requires the assistance of DPS to gain entrance more than twice per fiscal year, FDM and DPS shall assess a fee to the employee of $5.00 per request, payable to the Cashier's Office within 30 days. Unit Heads will be notified of employees that fail to pay their fees.
  2. Lost or Stolen Keys/Swipe Cards: A lost or stolen key or swipe card must be reported to the Department of Public Safety and the Unit Head within 24 hours of the occurrence. FDM, DPS, and the Unit Head will review the affected areas to determine whether a recore of locks is necessary. A deductible up to $100 may be charged at the discretion of FDM when cores, bypass keys, submaster keys, or grand master keys are involved. The Department will be responsible for any balance. Replacement keys will be issued after submission of a Service Request Form signed by the Unit Head and the payment of any deductible.

lhendrickson@g… 03/25/2026

President Elaine P. Maimon

04/09/2018

SEO Summary

��Ƶ Key Policy establishes procedures for securing building access through keys and swipe cards while maintaining faculty classroom.

Temperature Control Policy (Policy 83)

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Business Policies

Policy Owner/Department

Facilities and Development Management

05/03/2017

Temperature Control Policy

lhendrickson@govst.edu — Tue, 24 Mar 2026 17:19:14 +0000

Temperature Control Policy

Purpose
��Ƶ (��Ƶ) spends millions of dollars on energy including electricity and natural gas. In order to increase the sustainability of the campus, and to help meet and exceed the American College and University Presidents Climate Commitment (ACUPCC), the University will be adopting this policy in an effort to promote energy conservation and temperature control. In no way shall this policy restrict an employee's existing access rights to University facilities.
Definitions
Space Temperature: The temperature of an occupied space, as determined by the building automation room sensor.
Policy
The University will make reasonable efforts to keep temperatures in occupied spaces between 71^oF and 78^oF. The University may deviate from these ranges in areas where special needs exist.
1. The Cube is set for 73^oF (+/-) 2^oF and is determined by Information Technology Services (ITS) and Facilities Development Management (FDM).
2. The F building Science Labs are set for 70^oF (+/-) 2^oF and set point is determined by the College of Arts and Sciences (CAS) Division Chair for Sciences in conjunction with FDM.
3. The Anatomy Lab temperature is set by the Department Chair of Occupational Therapy, the Department Chair of Physical Therapy, and FDM.
4. The Family Development Center (FDC) temperature is determined by Department of Children and Family Services (DCFS) regulations.
5. Prairie Place temperature guidelines can be found in the ��Ƶ Student Handbook.
Space temperatures may be allowed to drop during unoccupied times to as low as 55^oF in the winter and rise to no more than 85^oF in the summer.
For safety purposes primarily, no portable heating or cooling devices that require refrigerant, or either that require more than 2 amperes, may be used in the University owned spaces unless it is either provided by the University through FDM, or its use is approved by the Chief Operating Engineer and/or Assistant Chief Operating Engineer. Such devices may only be utilized in area where Heating, Ventilation, and Air Conditioning (HVAC) systems cannot maintain the specified temperature range and/or be rectified within reasonable time and effort of FDM staff.
Appeal Statement
All requests for a reprieve from the defined temperature parameters, or use of any portable heating or cooling device, should be sent to FDM. The request should also include a written justification from the Department Head. If the request includes medical reasons, the request must also be approved by the Human Resources Department.
Summer Hours and Winter Break
FDM will review space usage during Summer Hours and Winter Break, and set back temperatures in unused areas to increase the goals set forth above. It is incumbent upon the Department to notify FDM of occupancy during these periods.
Occupied Times
1. Administrative Buildings, Classrooms/academic use spaces, GMT Building: Monday - Friday 8:00 a.m. to 10:30 p.m.. Saturday and Sunday based on Library and Athletics (except holidays).
2. Special Events (CPA, Athletics, Student Life. etc.) time will vary on the area and needs of the event if outside normal occupied times.
3. FDC: Monday - Friday 7:00 a.m. to 9:30 p.m. (except holidays).

lhendrickson@g… 03/24/2026

President Elaine P. Maimon

04/12/2018

SEO Summary

��Ƶ's temperature control policy promotes energy conservation by maintaining campus space temperatures between 71°F and 78°F.

American College and University Presidents Climate Commitment (ACUPCC)

Temperature Control Policy (Policy 85)

Policy Categories

Business Policies

Policy Owner/Department

Facilities and Development Management

Display of Official Flags on Campus

lhendrickson@govst.edu — Mon, 23 Mar 2026 22:52:13 +0000

Display of Official Flags on Campus

Policy Statement
The University will display the U.S., state, and other official flags in accordance with federal and state laws, including but not limited to the Illinois Flag Display Act, 5 ILCS 465/, as follows:
1. Flags purchased by the University for purposes of complying with this Policy must be made in the United States and must be not less than ten by twenty feet in size.
2. Proper flag etiquette shall be followed.
3. It is a violation of this Policy for any person to willfully injure, deface, or destroy a flag, flag- staff or pole erected and arranged for purposes of carrying out this Policy and may result in a fine of no less than one dollar and no more than fifteen dollars in addition to other disciplinary action.
4. The U.S. and state flags shall be flown at half-staff only upon the recommendation of the Governor of the State of Illinois or the President of the United States, or as otherwise required by federal or state law. Facilities Development and Management shall be responsible for monitoring for and ensuring compliance with flag honor alerts.
5. The U.S. and state flags shall be flown from eight o’clock a.m. to five o’clock p.m. on each and every legal holiday and on such other days as the University Board of Trustees may determine.
6. Other official flags may be flown with the approval of the President of the University.
Purpose
The purpose of this Policy is to demonstrate the University’s status as an Illinois State institution as well as its commitment to honor those who have served our country, while complying with all applicable laws, regulations, and policies.
Scope
This Policy applies to all members of the University community.
Roles and Responsibilities
The President delegates Facilities Development and Management the duty and responsibility of preparing procedures and processes to operationalize and ensure compliance with this Policy.

lhendrickson@g… 03/23/2026

05/06/2024

SEO Summary

��Ƶ displays official flags on campus in compliance with federal and state laws, including the Illinois Flag Display Act.

Illinois Flag Display Act, 5 ILCS 465/

Display of Official Flags on Campus (Policy 96)

Policy Categories

Business Policies

Policy Owner/Department

Facilities and Development Management