Vice President of Administration and Finance

Land Use Policy

lhendrickson@govst.edu — Mon, 06 Apr 2026 18:36:27 +0000

Land Use Policy

��Ƶ is situated on 750 acres of land. The Land Use Policy provides a framework for the orderly development of the University while preserving and enhancing those existing features, both natural and manmade, which give the campus its distinctive character.
Five zones are established for the ��Ƶ campus and are designated on the ��Ƶ Campus Zoning Map. Descriptions of current usage of the land and its zoning follow.
Zone 1
1. Current Usage
  1. Agricultural Land
  2. Physical Plant Operations Facilities, Hantack House Area
  3. University Independent Operations, Planning Building
  4. Instructional Activities; Krabbe House
2. Future Land Use
  1. This area is zoned as multiple-use; anticipating the continuation of current usage as well as future development such as support service, research and development, and community-related facilities, transportation services, and student housing. Student housing will preferably be located in the eastern portion of Zone 1 along University Drive. If it becomes necessary to locate student housing in the western part of Zone 1, the housing will be located outside of a corridor around the railroad tracks.
Zone 2
1. Current Usage
  1. Agricultural Land
2. Future Land Use
  1. Agricultural lands will be managed in order-to both reduce soil erosion and maintain soil fertility. Tillage practices and herbicide and pesticide applications should be based on periodic site visits and written recommendations of the Soil Conservation Service.
  2. The western section of Zone 2 along University Drive, near the Sculpture Park, is zoned for student housing.
  3. The portion of Zone 2 designated as Zone 2A is zoned for facilities related to research activities.
Zone 3
1. Current Usage
  1. Nathan Manilow Sculpture Park
  2. University and Community Events
2. Future Land Use
  This area is zoned as limited use, continuing current usage.
  1. The Campus Physical Resources Committee, or its successors, will be consulted by the Nathan Manilow Sculpture Park Advisory Council about the location of any new, permanent sculptures and any sculptures on loan to the Sculpture Park that require alteration of the normal configuration of the land, except for anchoring.
  2. The Sculpture Park will be maintained to preserve the area, including periodic mowing after nesting season to inhibit woody growth.
Zone 4
1. Current Usage
  1. Natural Plant and Wildlife Area
  2. "Field Rotation" Sculpture
  3. Conference Center and Access Road
2. Future Land Use
  1. That portion of Zone 4 not occupied by items 2 and 3 above is zoned as a natural plant and wildlife area. The principle purposes of this area are the maintenance and enhancement of plant and animal resources. Uses are limited to scientific and aesthetic study and passive recreation. Proposed uses other than these must be reviewed and recommended by the Campus Physical Resources Committee, or its successors, to ensure the maintenance of the area in its natural state.
  2. Additional sculptures are prohibited.
Zone 5
1. A. Current Usage
  1. Agricultural Land
  2. Natural Areas
  3. Athletic Fields
2. Future Land Use
  This area* excluding the athletic fields, is zoned for the expansion of University facilities for academic and/or support service purposes.

lhendrickson@g… 04/06/2026

President Leo Goodman-Malamuth II

08/01/1986

SEO Summary

��Ƶ's Land Use Policy establishes five campus zones to guide orderly development while preserving the university's natural and.

Land Use Policy (Policy 40)

Policy Categories

Policy Owner/Department

Travel Policy

lhendrickson@govst.edu — Mon, 06 Apr 2026 15:42:12 +0000

Travel Policy

Purpose
The purpose of this policy is to ensure the ��Ƶ (“��Ƶ” or “University”) complies with Illinois State rules and regulations when paying for or reimbursing work related travel expenses for employees.
Definitions
1. Illinois Higher Education Travel Control Board (IHETCB): Board created under Illinois statutes (30 ILCS 105/12-1(a)(3)), which promulgates and publishes official travel regulations governing Illinois State public universities. Travel regulations can be found at the IHETCB website (link: IHETCB Website).
2. Official Headquarters: Specified location at which an employee’s official duties require the largest part of working time.
3. Travel through headquarters: Any travel to or through the corporate city limits of the employee’s official headquarters, regardless of whether the employee made a stop at the work site or changed vehicles or mode of transportation.
4. Travel Voucher: A form detailing and itemizing travel expenses incurred per day, which is required to be submitted by an employee seeking reimbursement for an approved business travel expenses. This form can be found on the Travel Department’s page at the University portal (link: Travel Department).
5. Travel Request Form: A form required to be approved and submitted in advance of travel for all Out-of-State and International travel. This form can be found on the Travel Department's page at the University portal (link: Travel Department).
Policy
It is the policy of the University to reimburse employees for reasonable authorized travel expenses incurred by them in the performance of their duties.
The University is required to follow IHETCB regulations (80 Ill. Admin. Code Parts 2900, 3000), as well as University procedures, and is responsible for maintaining a system of internal controls over travel expenses to ensure compliance with these regulations and procedures. These regulations and procedures apply to all employee travel regardless of the source of University funds (state, local, grants).
Supervisors approving employee Travel Vouchers are responsible in ensuring that the travel expenses being claimed are in accordance with IHETCB regulations and University procedures.
Travel Department under the Office of Financial Services and Comptroller is in charge of processing and auditing employee Travel Vouchers.
Out-of-State and International Travel
All employees must submit an approved Travel Request Form to the Office of Procurement for all out-of-State and international travel before reserving any kind of travel arrangements. Any international travel (outside the United States) must also be approved by the University President.
Transportation
Travel must be by the most economical mode available considering travel time, costs, number of persons traveling together, and work requirements.
All travel shall be by the most direct route. Travel by other routes may be allowed when the necessity of that route is satisfactorily established by the employee. The responsibility of insuring use of the most direct routes of travel possible, and for allowing use of other routes under certain circumstances, belongs with each individual employee and related supervisor. Expenses due to deviations for convenience shall be borne by the employee. When travelers interrupt travel or deviate from the most direct route for personal convenience or personal leave, they may be reimbursed only at the rate that would be applicable for uninterrupted travel by the most direct route.
Mileage
Mileage reimbursement rates can be found on the Travel Department’s page at the University portal (link: Travel Department) or on the IHETCB website (link: IHETCB Website).
Mileage reimbursement for use of a personal vehicle for authorized work-related travel required by the employees shall be reimbursed as follows:
1. Travel that originates at the residence and terminates at the headquarters - mileage in excess of normal one-way commuting mileage is reimbursed.
2. Travel that originates at the headquarters and terminates at the residence - mileage in excess of normal one-way commuting mileage is reimbursed.
3. Travel that originates at the residence and terminates at the residence, and the trip travels through headquarters to and from the location visited - mileage in excess of normal round-trip commuting mileage is reimbursed.
4. Travel that originates at the residence and terminates at the residence, and the trip did not travel through headquarters to and from the location visited - all mileage is reimbursed.
5. Travel that originates at the headquarters and terminates at the headquarters - all mileage is reimbursed.
Lodging
Lodging maximum allowances can be found on the Travel Department’s page at the University portal (link: Travel Department) or on the IHETCB website (link: IHETCB Website).
It is the responsibility of each employee to request the lowest available lodging rate at the time of making reservations. The employee should ask for a government or state rate when making the hotel reservation. The employee shall require confirmation that “State rates” offered by hotels/motels are within the lodging maximum allowance. Employees shall be prepared to provide identification and proof of State employment to obtain State lodging rates.
An employee who requires special lodging consideration due to a handicap or medical condition may be reimbursed for the actual cost of the least costly lodging that is substantially accessible.
Conference Lodging
Conference lodging or official meeting lodging may be reimbursed in an amount greater than the lodging maximum allowance, as well as designated conference hotels as designated by the conference organizers. Advance approval of amounts in excess of the lodging maximum allowances are not required. A copy of a brochure or registration form which indicates the hotel in which the conference was held should be attached to the Travel Voucher for all conferences regardless of the room rate. If the conference is held somewhere other than the hotel, a list of the recommended hotels must be attached.
Per Diem
Per diem allowances can be found on the Travel Department’s page at the University portal (link: Travel Department) or on the IHETCB website (link: IHETCB Website).
Per diem shall be paid for travel which includes overnight lodging or is 18 or more continuous hours to cover the cost of meals and meal tips. Per diem shall be based on the quarter system for computing the allowance for days or fractions thereof. Each quarter shall be 6 hours commencing at midnight, 6:00 a.m., Noon, and 6:00 p.m. The employee shall be allowed one fourth of the allowance for each period of 6 hours or fraction thereof.
When the cost of meals for approved conferences is a part of the registration fee, and paid or reimbursed by the University, the per diem allowance shall be reduced by the actual value of the meal or the amount of the applicable meal deduction allowance, whichever is less. The meal deduction allowance can be found on the Travel Department’s page at the University portal (link: Travel Department) or on the IHETCB website (link: IHETCB Website).
After Travel - Travel Expense Reimbursements
Travel Vouchers
Publication 535 of the Internal Revenue Service (IRS) (link: IRS Website) requires all claims for reimbursement of travel expenses be submitted within 60 days after the approved travel is completed. If the claim for reimbursement is not submitted within 60 days of the completion of travel, the reimbursement must be considered taxable income to the employee.
Employees are required to complete and submit a University Travel Voucher with the necessary signatures within 60 days of the last date of travel to be reimbursed for any charges paid by the employee. Travel Vouchers that are submitted after more than 60 days after travel has been completed will be included in the employee’s payroll and the appropriate amount of tax will be withheld from the employee’s wages. These amounts will also be included on the employee’s form W-2.
All travel on a Travel Voucher should be within one month’s time period unless it is a trip that extends over one month.
Travel expenses are to be shown in detail on the Travel Voucher and shall be itemized by day and by type of expenses with original receipts attached. Per diem allowance reimbursements do not require receipts.
Review and Correction of Travel Voucher
All approved Travel Vouchers are to be submitted to the Travel Department where they will be reviewed and audited for compliance with IHETCB regulations and University procedures. Any Travel Voucher not in compliance or otherwise having inadequate supporting documentation may be corrected by the Travel Department staff. The Travel Department staff may also contact the employee by phone or e-mail requesting additional information or supporting documentation. If necessary, the Travel Voucher may be returned to the employee or supervisor.
Exceptions to Travel Regulations
Travel regulations allow for payments in excess of state rates when pre-approved by the University and approved by the IHETCB. The University must report any exceptions to IHETCB. Exceptions must be necessary to meet special circumstances deemed to be in the best interest of the University and shall generally apply to situations of a non-recurring nature. The University will reimburse the employee prior to IHETCB review; however, if the exception is disallowed, the employee must repay the University the amount that was denied.
Procedures
Detailed procedures shall be in place to ensure travel expenses shown in the Travel Vouchers are appropriate, properly supported and properly approved, in compliance with the travel regulations as referenced in this policy.

lhendrickson@g… 04/06/2026

06/01/2017

02/10/2022

SEO Summary

��Ƶ travel policy outlines reimbursement procedures for employee business travel expenses in compliance with Illinois state regulations.

IHETCB Website

IRS

Travel Policy (Policy 50)

Policy Categories

Policy Owner/Department

06/01/2017, 8/27/20, 10/19/20, 2/10/22

Media and Social Media Policy

lhendrickson@govst.edu — Thu, 02 Apr 2026 19:51:25 +0000

Media and Social Media Policy

Purpose
Mass media, and social media, relations play an essential role in conveying the public face of ��Ƶ (“��Ƶ” or “University”). The purpose of this Policy is to ensure the dissemination of only accurate and coordinated official communications intended to represent the University.
��Ƶ recognizes that social media is a vital communication method for the ��Ƶ community. This Policy addresses the institutional use of social media for all official ��Ƶ social media accounts and also addresses privacy and security for community members such as students, faculty, staff, and alumni. This Policy also addresses the role of the Office of Marketing and Communications (“MarComm”) to coordinate University best practices on social media and to enforce ��Ƶ brand standards across all social media platforms.
Interactions with mass media and the use of social media by members of the ��Ƶ community extend well beyond branding and official communications; these can be used for a variety of purposes including, but not limited to, social networking, dissemination of research findings, and commentary on public events. ��Ƶ respects the academic freedom of its community members. This Policy is not intended to place restrictions on the use of social media, nor on interactions with mass media, for activities unrelated to branding or official communications on behalf of ��Ƶ.
Definitions
1. Content: information that is posted using the capabilities of a social media platform. This includes but is not limited to: links, captions, photos, videos, music, .GIF files, and documents, such as .PDF files.
2. ��Ƶ account: any account on a social media platform (e.g., Facebook, Twitter, LinkedIn) that is controlled or purported to be controlled or registered by or on behalf of ��Ƶ as an institution.
3. ��Ƶ community: the students, faculty, staff, administrators, and alumni of the University.
4. ��Ƶ units: Organizational units of the University including colleges, divisions/departments, university-level offices, athletic teams, and University affiliated entities.
5. Posting: the action of making information publicly available online to any/all platforms on behalf of ��Ƶ.
6. Social media/platforms: non-��Ƶ websites and applications that enable users to create and share photos, videos, or other content or to participate in social networking. This includes, but is not limited to: Facebook; Instagram; Twitter; YouTube; LinkedIn; TikTok; Pinterest; Snapchat; blog or microblog sites; rating and review websites; wiki or similar collaborative content websites; message boards, bulletin boards, or similar forums; and any emerging social media platforms that are hereafter created and/or gain popularity.
Scope of Policy
This Policy applies to any social media account used to officially represent, or otherwise communicate on behalf of, ��Ƶ as an institution. This Policy also applies to official social media accounts of ��Ƶ units whose primary purpose is to post information to the public regarding events, activities, programs, and/or other unit-related communications. For illustrative purposes, the following are examples of social media accounts that would be covered by this Policy:
1. The official ��Ƶ (��Ƶ) Facebook account
2. A twitter account that represents the ��Ƶ library
3. A LinkedIn account representing the Human Resources Department
This Policy does not apply to personal use of social media by individual ��Ƶ community members, nor does it apply to social media used by individuals in their capacity as ��Ƶ members (e.g., the use of social media for a course, for conducting research, etc.). Members of the ��Ƶ community may mention their affiliation with ��Ƶ on their personal, professional, and/or group social media accounts, but it must be clear that content posted by the account represents the individual and does not represent nor is endorsed by GSU. If an individual or group not normally covered by this Policy wishes to use the GSU logo or other GSU brand elements on a social media platform, they must use the official logo/brand material available on the MarComm website or otherwise approved by MarComm.
This Policy does not apply to social media accounts representing union or union-related groups, such as the UPI chapter of ��Ƶ, nor does it apply to accounts used primarily for posting private content restricted to group members that cannot be viewed by the general public. For illustrative purposes, the following are examples of social media accounts that would not be covered by this Policy:
1. A LinkedIn account created by a faculty member to recruit participants for a research study
2. A “mock” social media account created by a student solely for use within an academic course
3. An official Facebook account of a ��Ƶ union chapter
4. A private Facebook account or group created for the purpose of interactions among members of that particular group (e.g., a special interest group for staff; a faculty support group; a student club, etc.) in which the majority of content is posted privately (i.e., accessible only to group members)
Members of the ��Ƶ community using or interacting with any social media accounts or pages connected to ��Ƶ are expected to comply with ��Ƶ community standards. Allegations of violations of community standards shall be covered by the appropriate University policy (for example, Policy 52 for allegations of discrimination or harassment; Policy 78 for Title IX/sexual harassment concerns; Policy 4 for student misconduct; etc.).
Policy to Ensure Dissemination of Accurate and Coordinated Official Communications
The ��Ƶ Office of Marketing & Communications (“MarComm”) staff and the University President are the "official spokespeople" for ��Ƶ. All official communications intended to represent the University must be disseminated by MarComm. In order to ensure that accurate, factual information is presented, MarComm coordinates all official press releases and news stories initiated by ��Ƶ.
Both units of ��Ƶ and individual members of the ��Ƶ community retain the right to communicate to the media or public without interference as to the content of such speech, but may not claim to officially speak on behalf of the University.
Information for official communications is collected by MarComm from a variety of sources within ��Ƶ, including members of the GSU community. The GSU community is encouraged to offer MarComm staff story ideas, news, upcoming programs, events, research, projects, course information, etc. Whenever possible, dated materials should be submitted at least one month in advance to MarComm. Faculty may be called upon by MarComm both for information about their own projects or as experts in their fields for media interviews and publications.
Policy to Ensure Appropriate Use of Social Media by All Parties Affiliated with ��Ƶ
1. Reasonable Access to ��Ƶ Social Media Accounts
  All ��Ƶ accounts, regardless of the social media platform utilized, must be approved by MarComm. All existing social media accounts controlled or purported to be controlled or registered by or on behalf of ��Ƶ as an institution must grant administrative access to MarComm for privacy and security reasons. Anyone wishing to establish a new ��Ƶ account can fill out an electronic request form and approval is contingent on the social media coordinator. This is only for ��Ƶ accounts created for the express purpose of officially representing ��Ƶ as a university.
  ��Ƶ accounts operating without receiving approval or accounts rejecting this Policy are considered rogue. MarComm has the right to seek termination of these accounts to reduce security risks. In the event of a dispute regarding the categorization of a social media account as a ��Ƶ account, the Office of the General Counsel of ��Ƶ or designee shall make a final determination in accordance with the definitions and guidelines set forth in this Policy.
  All managers of ��Ƶ accounts must attend frequent trainings by MarComm to stay up to date on best practices for social media management.
  Official ��Ƶ accounts are located in the social media directory maintained by MarComm. All GSU accounts must be managed officially and must include, when relevant: professional/branded profile pictures, cover photos, and hashtags. Content that is posted must be accessible and utilize the ��Ƶ brand voice. MarComm has the right to enforce these standards on all content posted on ��Ƶ accounts.
  Official ��Ƶ account pages are to represent the best of ��Ƶ. If official GSU account pages fail to meet brand standards (for example: being inactive for an extended period of time, having extremely low traffic, or posting inaccessible/off brand content), then MarComm has exclusive rights to correct this content or shut down inactive ��Ƶ accounts.
  University social media managers have the right to remove public comments on ��Ƶ account pages only if the content violates platform guidelines, is hateful, spam, or is otherwise inappropriate in nature. Users have the right to respectfully participate in discourse about the University on a public website.
2. Management of Social Media Accounts of ��Ƶ Units
  Social media accounts created and/or used for the purpose of representing a unit of ��Ƶ do not represent the University as a whole, but do reflect on the University. It is important for such accounts to follow best practices that reflect professionalism, respect, and good judgment. Account managers are ultimately responsible for the content posted to a unit account and ensuring adherence to this Policy.
  In order to ensure security and compliance across ��Ƶ unit accounts and to support coordination between unit accounts and MarComm, all ��Ƶ unit accounts must be formally registered with MarComm by sharing, at a minimum, the name and platform of the account, the webpage or link to the account (where applicable), and the names and contact information of the account managers. Unit accounts are not required to obtain advanced approval of individual posts or content by MarComm.
  Account managers of ��Ƶ unit social media accounts are expected to participate in periodic training on social media management provided by MarComm and to maintain compliance with ��Ƶ standards and policies. In the event that an account manager is notified by MarComm or another ��Ƶ office or entity that content on the social media account is out of compliance, the account manager must bring the content into compliance within 24 hours of receiving the notice, or to otherwise send notification within 24 hours to MarComm or other appropriate entity detailing the plan and timeline to bring the account into compliance. MarComm may require account managers of unit accounts that have been found to be out of compliance to participate in appropriate social media management and compliance training. Creators of unit accounts must grant administrative access to the accounts to a direct supervisor or other appropriate university employee (e.g., college dean, division/department chair) and/or with MarComm. In the event that an account manager leaves the university or wishes to no longer manage the account, it is the unit’s responsibility to remove that individual’s access to the account and designate a second employee and/or MarComm as an account manager, thus ensuring that at least two employees have independent administrative access to the account at all times.
3. Protection of the ��Ƶ Community While Providing Outlets for Proper Use of the ��Ƶ Brand
  To protect our ��Ƶ community, which includes but is not limited to, current students, faculty, staff, and alumni, MarComm has guidelines for posting sensitive information on University topics or unapproved projects. This includes allowing for the President of the University or MarComm to announce major projects to the media/community first. Those who publicly post on a ��Ƶ account as a ��Ƶ community member must use discretion and respectfully represent the University.
4. Acknowledgement
  The University acknowledges and credits documents from the following in the revision of this Policy: Cornell University, Northern Illinois University, Southern Illinois University Carbondale, and Southern Illinois University Edwardsville.
5. RESPONSIBLE PARTIES Responsibility for ensuring compliance with this Policy is generally designated to:
  1. the Office of Marketing and Communications (“MarComm”) for ��Ƶ social media accounts and official communications with mass media on behalf of ��Ƶ,
  2. the Office of the Provost for ��Ƶ academic unit accounts, and
  3. the Vice President of Administration and Finance for all other unit accounts.

lhendrickson@g… 04/02/2026

President Cheryl Green

04/02/1996

10/04/2022

SEO Summary

��Ƶ's media and social media policy ensures accurate, coordinated official communications while respecting academic freedom and.

Media and Social Media Policy (Policy 49)

Policy Categories

Vice President of External Affairs

Academic Policies

Policy Owner/Department

Provost's Office

Graduate Student Assistantship Appointments

Policy on Tuition and Fees Waivers

lhendrickson@govst.edu — Sun, 29 Mar 2026 20:24:27 +0000

Policy on Tuition and Fees Waivers

Purpose:
This policy establishes the University processes for authorizing tuition and fee waiver programs and the purposes of such programs, establishing waiver budget and expenditure levels, and allocating waivers to waiver programs.
Definitions
1. Tuition and Fee Waivers: An agreement between the student and the University to reduce or eliminate assessed tuition and/or fees. All Illinois public universities are authorized to award two general types of tuition and fee waivers:
  1. Mandatory Waiver means a waiver that an institution is required by State statute to grant to students who meet the specific parameters and criteria included in the statute.
  2. Discretionary Waiver means a waiver that is granted at the discretion of the institution. Discretionary waivers include the following categories:
    1. Faculty and Staff Waiver means a discretionary waiver awarded to public university faculty, staff, or other employees, or their dependents.
    2. Student Talent or Merit Waiver means a discretionary waiver awarded to students based on talent in a particular field, academic merit, or special status.
    3. Student Need Waiver means a discretionary waiver granted to students demonstrating financial need.
    4. Student Service Waiver means a discretionary waiver granted to students to support the University mission, goals, and objectives through participation in outside contracts; graduate or undergraduate research, teaching, or other assignments; training or grant programs; external internship programs; clinical portions of degree programs conducted at other institutions; or other student experiences.
The Policy
1. Scope
  1. This policy applies to mandatory and discretionary tuition and/or fee waivers to students at ��Ƶ (��Ƶ).
  2. Mandatory Waivers are defined by State law, which is subject to change. To the extent there is conflict between Illinois State law and this policy, State law shall control the waiver requirements.
2. Mandatory Waivers
  1. Teachers Scholarships: Special Education Grants: Required pursuant to 110 ILCS 947/65.15. Provides 250 statewide tuition and necessary fee awards to encourage current teachers and academically talented students to pursue careers in any area of special education as a public or private elementary or secondary school teacher in Illinois. Recipients are exempt from paying tuition and fees at the University for up to four years.
    1. Purpose: To provide financial incentives to pursue special education teacher training.
    2. Eligibility and Criteria: As determined by the Illinois Student Assistance Commission (ISAC), participants must be a United States citizen or an eligible non-citizen; an Illinois resident; agree to take courses to prepare for the teaching of children with disabilities or children with specific learning disabilities; be an Illinois high school graduate and rank in the upper half of the graduating class, or hold a valid teaching certificate that is not in the discipline of special education; and not have received a waiver under this program in the past. Participants are required to contract with ISAC and teach special education for two years within the five-year period following graduation.
  2. Reserve Officers' Training Corps (ROTC) Scholarships: Required pursuant to 105 ILCS 5/30-16.1. A limited number of scholarships are offered to residents of Illinois whose scholastic standing enables them to enroll in ROTC programs. The scholarships exempt the holder from paying tuition or fees, with the exception of fees for book rental, service, laboratory, supply, union building, hospital and medical insurance, and any fees pledged for the payment of interest and principal on bonds for the operation and maintenance of buildings.
    1. Purpose: To encourage participation in the ROTC programs.
    2. Eligibility and Criteria: Residents of the State of Illinois whose scholastic standing will enable them to enroll in the ROTC programs available at universities supported by the State of Illinois are eligible. Applicants are required to take an examination each year according to rules prescribed by the presidents, or designees, of the University. Scholarships are awarded on a merit basis to those eligible recipients receiving the highest grades with evidence of leadership ability. Applicants also must submit to the institution Selective Service registration compliance documentation. Waivers shall be awarded at the University on the basis of the equivalent of 10 scholarships per class, per branch of service, each academic year.
  3. Department of Children and Family Services (DCFS) Scholarships and Fee Waiver: Required by 20 ILCS 505/8. DCFS annually selects 53 children, at least four of whom are children of veterans, for scholarship and fee waivers for four consecutive years at any university or college maintained by the State of Illinois. Selection is based on scholastic record, aptitude, and general interest in higher education.
    1. Purpose: To give financial assistance for college expenses to selected children under the care of the Department.
    2. Eligibility and Criteria: DCFS may select 53 students under their care, at least four of whom must be children of veterans, based on criteria including but not limited to scholastic record, aptitude, and interest in higher education, and who have graduated from an accredited high school or met the criteria for high school graduation.
  4. Partial Tuition Waivers for Children of University Employees: Required by 110 ILCS 675/20-90. The University offers fifty percent (50%) tuition waivers for undergraduate education to the children of employees who have been employed by the University and/or any public university in Illinois for an aggregate of at least seven years. Participants must be under the age of 25 and qualify for admission to the University.
    1. Purpose: To grant partial tuition waivers to the children of employees to attend the University.
    2. Eligibility and Criteria: The parent or guardian of the waiver recipient must have been employed by any Illinois State public university for at least seven years. Children receiving the waivers must be undergraduates, under age 25 at the commencement of the academic year in which the waiver takes effect, must qualify for admission, and can only receive a maximum of four years of partial tuition waiver benefits. The student must meet satisfactory academic progress requirements to renew this tuition waiver.
  5. Senior Citizen Courses Act: Permits senior citizens, over the age of 65, to enroll in regularly scheduled credit courses at public institutions of higher education without payment of tuition provided that space is available and the student meets minimum enrollment requirements. This does not include waiver of fees. Limited to persons whose annual income is less than the threshold amount in the Senior Citizens and Disabled Persons Property Tax Relief and Pharmaceutical Assistance Act.
    1. Purpose: To provide tuition-free credit courses for senior citizens that attend public institutions of higher education in Illinois.
    2. Eligibility and Criteria: Must be age 65 or older with an annual household income below the threshold amount of the Senior Citizens and Disabled Persons Property Tax Relief and Pharmaceutical Assistance Act.
  6. Illinois Veterans Grants: Required by 110 ILCS 947/40. Creates grants to pay for eligible tuition and mandatory fees for undergraduate or graduate education for certain veterans and current active military personnel. Benefits are limited to use at Illinois public two- and four-year institutions, and can be used for a maximum of four academic years of full-time enrollment. This program is administered by the Illinois Student Assistance Commission.
    1. Purpose: To provide tuition and mandatory fee grants to qualified individuals, including veterans of the Armed Forces of the United States, a Reserve component of the Armed Forces, or the Illinois National Guard, but excluding members of the Reserve Officers' Training Corps and those whose only service has been attendance at a service academy.
    2. Eligibility and Criteria: Qualified individuals are those persons who were honorably discharged after serving at least one year of federal active duty or serving in federal active duty in a foreign country during a time of hostilities in that country regardless of length of service. Individuals who were honorably discharged and served in federal active duty for less than one year but were medically discharged for service-related reasons or were discharged before August 11, 1967 are also eligible. Eligible applicants must have been a resident of Illinois or a student at an Illinois public two- or four-year institution at the time of entering federal active duty service, or must have become an Illinois resident within six months of entering federal service. Eligible applicants must also have returned to Illinois within six months after leaving federal active duty service, or, if married to a person in continuing military service stationed outside Illinois, must have returned to Illinois within six months after the spouse left service or was stationed in Illinois. Applicants who do not meet the residency requirements but who, at the time of application, are a resident of Illinois and, at some point after active federal service, lived in Illinois for 15 consecutive years, are eligible as well. A person who is otherwise qualified but is still in federal active service may be eligible under this section if they can show a record of honorable service and that they have served more than one year in federal active service or that they have served less than one year in federal active service in a foreign country during a time of hostilities in that foreign country. Recipients must satisfy the institution's minimum grade level requirements and maintain a satisfactory student loan repayment record.
    3. Benefits: Grants awarded to qualified applicants under this statute may be applied to tuition and mandatory fees only. A qualified applicant who has previously received benefits under this statute for a non-mandatory fee shall continue to receive benefits covering such fees while he or she is enrolled in a continuous program of study. The qualified applicant shall no longer receive a grant covering non-mandatory fees if he or she fails to enroll during an academic term, unless he or she is serving federal active duty service.
  7. Illinois National Guard Grants: Required by 110 ILCS 947/45. Members of the Illinois National Guard and Illinois Naval Militia are entitled to grants to pay for eligible tuition and certain fees for undergraduate and graduate education. Benefits are limited to use at Illinois public two- and four-year institutions, and can be used for a maximum of four academic years of full-time enrollment, except that individuals serving for over 10 years are eligible for a maximum of six academic years of full-time enrollment. This program is administered by the Illinois Student Assistance Commission.
    1. Purpose: To provide tuition and fee grants to members of the Illinois National Guard and Illinois Naval Militia.
    2. Eligibility and Criteria: Current members of the Illinois National Guard and Illinois Naval Militia who meet the University’s entrance requirements and have completed one full year of service are eligible. Recipients must satisfy the institution's minimum grade level requirements and maintain a satisfactory student loan repayment record.
    3. Definition of “Fees”: As used in this subsection, “Fees” that are subject to award are matriculation, graduation, activity, term, or incidental fees. Exemption shall not be granted from any other fees, including book rental, service, laboratory, supply, and union building fees, hospital and medical insurance fees, and any fees established for the operation and maintenance of buildings, the income of which is pledged to the payment of interest and principal on bonds issued by the university.
    4. Extension of Benefits: If the recipient of a grant awarded under this Section ceases to be a member of the Illinois National Guard or the Illinois Naval Militia while enrolled in a course of study under that grant but (i) has served in the Illinois National Guard or the Illinois Naval Militia for at least 5 years and (ii) has served a cumulative total of at least 6 months of active duty, then that recipient shall continue to be eligible for a grant for one year after membership in the Illinois National Guard or the Illinois Naval Militia ended, provided that the recipient has not already received the exemption from tuition and fees for the equivalent of 4 years of full-time enrollment, including summer terms.
    5. Termination of Benefits: Except as provided in Subparagraph (4) above, if the recipient of any grant awarded under this Statute ceases to be a member of the Illinois National Guard or the Illinois Naval Militia while enrolled in a course of study under that grant, the grant shall be terminated as of the date membership in the Illinois National Guard or the Illinois Naval Militia ended, and the recipient shall be permitted to complete the school term in which he or she is then enrolled only upon payment of tuition and other fees allocable to the part of the term then remaining.
  8. Deceased, Disabled, and MIA/POW Veterans’ Dependents Scholarships:
    Dependents of an "eligible veteran or serviceperson" may be awarded a MIA/POW Scholarship consisting of the equivalent of four calendar years of full-time enrollment at an Illinois public two- or four-year institution, defined as 12 or more credit hours per semester. Scholarships utilized by dependents enrolled in less than full-time study shall be computed in the proportion which the number of hours so carried bears to full-time enrollment. The scholarship covers eligible tuition and mandatory fees. This scholarship program is administered by the Illinois Department of Veterans' Affairs.
    1. Purpose: To provide tuition and fee scholarships to dependents of eligible veterans or servicepersons.
    2. Eligibility and Criteria: Any person meeting the University’s entrance requirements who is a spouse, natural child, legally adopted child under the age of 18 at the time of adoption, minor child younger than 18 who is under a court-ordered guardianship for at least 2 continuous years prior to application, or any stepchild under the age of 18 at the time of marriage of an "eligible veteran or serviceperson" shall be awarded a MIA/POW scholarship consisting of the equivalent of four calendar years of full-time enrollment at an Illinois public two- or four-year institution regardless of age at the time the scholarship is sought. "Eligible veteran or serviceperson" is a veteran or serviceperson, including an Illinois National Guard member who is on active duty or is active on a training assignment, who was an Illinois resident at the time that he/she entered active duty and has been declared to be a prisoner of war, missing in action, dead as the result of a service-connected disability, or disabled with a 100 percent disability as the result of a service-connected cause as recognized by the U.S. Department of Veterans Affairs or the U.S. Department of Defense. Veterans or service persons are considered “eligible” if they became an Illinois resident within six months of entering such service, or is a resident of Illinois at the time of application for the Scholarship and, at some point after entering such service, was a resident of Illinois for at least 15 consecutive years. Recipients must satisfy the institution's minimum grade level requirements and other enrollment requirements.
    3. Termination of Benefits: If an award recipient is a spouse who has remarried, or if there is a divorce between the veteran or serviceperson and his or her spouse while the dependent is pursuing his or her course of study, scholarship benefits will be terminated at the end of the term for which the dependent is presently enrolled.
3. Discretionary Waivers
  1. Faculty/Staff Waivers: Tuition and fee waivers awarded to University faculty, staff, and other employees of the State Universities Civil Service System, and their dependents. The Board of Trustees (“BOT”), in its sole discretion, reserves the right to amend, change or terminate the benefits under this program.
    1. Purpose: To provide educational benefits to the employees of the University, their dependents, and employees of the State Universities Civil Service System.
    2. Eligibility and Criteria: Must be a member of the University faculty or an administrative and professional employee (“A&P employee”) or a status employee covered by the State Universities Civil Service System (“Civil Service employee”) in one of these categories:
      a.    Civil Service Staff: University Employees
      b.    Civil Service Staff: Interinstitutional and Related Agencies
      c.    Faculty and A&P employees
      d.    Retired University Employees
      e.    Children of Deceased Employees
    3. Board Regulation II outlines the University’s regulations regarding the award of tuition and fee waivers to employees. To the extent there is a conflict between this Policy and Regulation II, the terms of Regulation II shall control.
  2. Student Talent/Merit Waivers: Tuition and fee waivers awarded to students based on talent in a particular field, academic merit, or special status.
    1. Purpose: To provide financial assistance to students with academic talent or special status.
    2. Eligibility and Criteria: Based on academic record, other academic talent, or special status, including but not limited to:
      1. Athletic
      2. Gender Equity in Intercollegiate Athletics
      3. First-Year Students
      4. Dual Degree Program (DDP) – Honors
      5. Creative Arts
  3. Student Need Waivers: Tuition and fee waivers granted to students demonstrating financial need, special circumstances, and making satisfactory academic progress.
    1. Purpose: To provide financial assistance to students who demonstrate financial need or hardship.
    2. Eligibility and Criteria: Recipients must demonstrate financial need and/or be enrolled in special academic programs or other University activities, including but not limited to:
      1. Dual Degree Program (DDP) - Promise
      2. Special Program Waivers
  4. Student Service Waivers/Assistantships (Graduate Student Assistantship Appointments: Policy 70): Tuition and fee waivers granted to students to support the University mission, goals, and objectives through participation in outside contracts; graduate or undergraduate research, teaching, or other assignments; training or grant programs; external internship programs; clinical portions of degree programs conducted at other institutions; or other student experiences.
    1. Purpose: To provide educational benefits and financial incentives to students with the goal of providing students with valuable educational experiences.
    2. Eligibility and Criteria: Recipients must be enrolled in the University or under contract and, for the educational experiences and benefits, agree to perform related services.
      1. Teaching Assistantship
      2. Research Assistantship
      3. Laboratory Assistantship
      4. Tutoring Assistantship
      5. Graduate Assistantship
4. Waiver Procedures
  1. The application procedures, eligibility criteria, and selection processes for mandatory waivers are managed by the waiver agency. The administering office maintains the list of waiver recipients:
    1. Teacher Scholarships – Office of Financial Aid
    2. ROTC Scholarships – Veterans Resource Center
    3. DCFS Scholarships – Office of Financial Aid
    4. Partial Tuition Waivers for Children of University Employees – Human Resources
    5. Illinois Veterans Grant – Veterans Resource Center
    6. Illinois National Guard Grants – Veterans Resource Center
    7. MIA/POW Scholarships – Veterans Resource Center
    8. Faculty/Staff Waivers – Human Resources
    9. Student Talent/Merit Waivers – Student Affairs & Enrollment Management
    10. Student Need Waivers – Student Affairs & Enrollment Management
    11. Student Service Waivers/Assistantships – Academic Colleges and Graduate College
  2. For discretionary waivers, the administering unit must provide and maintain all documents involved in eligibility criteria and selection processes. During the annual budget development process, the discretionary tuition and fee waiver budget is established for the next fiscal year.
  3. The University annually reviews data on tuition and fee waiver classifications, approvals, and allocations.
  4. The amount of undergraduate tuition revenue that a public university may waive is limited to three percent (3%) of the total available undergraduate tuition revenue except Gender Equity in Intercollegiate Athletics waivers, Civil Service Staff, University Employee waivers, Civil Service Staff: Interinstitutional and Related Agencies waivers, and Financial Aid waivers for Illinois resident students demonstrating financial need.
  5. Tuition and fee waiver records are maintained as student records for five years.

lhendrickson@g… 03/29/2026

President Joyce Ester

04/25/2017

05/05/2026

SEO Summary

Discover ��Ƶ's tuition & fee waiver policies. Learn about mandatory (ROTC, VA, DCFS) & discretionary (talent, need, staff) waivers. Eligibility, benefits, & more!

Policy on Tuition and Fees Waivers (Policy 76)

Policy Categories

Academic Policies

Policy Owner/Department

04/25/2017, 05/05/2026

Use of Unmanned Aircraft Systems on University Campus and Property

lhendrickson@govst.edu — Sat, 28 Mar 2026 23:09:31 +0000

Use of Unmanned Aircraft Systems on University Campus and Property

Purpose
The operation of an unmanned aircraft system (UAS), a drone, is regulated by the Federal Aviation Administration (FAA) and relevant state law. ��Ƶ (the “University”) establishes the following policy to govern the operation by any person of a UAS from or above the University’s campus or properties. This policy extends to any and all property owned, rented, leased, and controlled by the University.
Definitions
1. ��Ƶ Property – Buildings, grounds, and land that are owned by the University or controlled by the University via leases or other formal contractual arrangements to house ongoing University operations.
2. Unmanned Aircraft Systems (UAS) – UAS are also known as or may be characterized as Drones. An unmanned aircraft system (UAS), sometimes called a drone, is an aircraft without a human pilot onboard – instead, the UAS is controlled from an operator on the ground. (https://www.faa.gov/uas/) According to the FAA, a UAS is the unmanned aircraft and all the associated support equipment, control station, data links, telemetry, communications and navigation equipment, etc., necessary to operate the unmanned aircraft. UAS may have a variety of names including quadcopter, quadrotor, etc. FAA regulation applies to UAS regardless of size or weight. To fly under the small UAS rule Part 107 the drone will weigh under 55 pounds. Model aircraft are not considered by the FAA as UAS and have different regulations.
Policy
The University must comply with FAA requirements, 14 CFR part 107, federal and state laws, and any other locally applicable laws or regulations regarding unmanned aircraft systems. The University will establish procedures required to ensure compliance with those legal obligations and to reduce risks to safety, security, and privacy.
1. Scope
  This policy applies to:
  1. University employees and students operating unmanned aircraft systems in any location as part of their University employment or as part of University activities;
  2. The operation by any person of unmanned aircraft system or model aircraft on or above ��Ƶ property;
  3. The purchase of unmanned aircraft systems with funding through ��Ƶ, including university account and grants;
  4. The hiring for or contracting for any unmanned aircraft services by a ��Ƶ unit.
  5. Nothing in this policy is intended to limit the scope of active law enforcement activities, which may incidentally cross into university property.
2. Procedures
  1. Any person operating an unmanned aircraft system (UAS) is personally responsible for complying with all federal (FAA), state, and local laws as well as University policy.
  2. Any University employee or student or invitee of the university wishing to operate an unmanned aircraft system (UAS) as part of their University employment or as part of a University program must first:
    1. Operate as a 14 CFR Part 107 Pilot in Command, or
    2. Register UAS as required by federal, state and local law. Failure to register an unmanned aircraft may result in regulatory and criminal penalties.
    3. Provide information for insurance purposes. The contact for this information is Financial Services.
    4. Ensure notice is given to the university as required by this policy a minimum of 10 business days prior to operation of UAS.
  3. Appropriate and Prohibited Uses
    1. The use of drones is permitted only for educational or research purposes.
    2. The use of drones for hobby or recreational use on University property is not permitted. The only exception is if it is part of a ��Ƶ educational curricula or course (under the supervision of a certified pilot) and that there is no compensation for the student directly or indirectly for his or her operation of the aircraft. (See FAA memorandum dated May 4, 2016).
    3. Must provide date/time, purpose, and length of UAS operations, as well as the area of the campus where the UAS will be used to the Office of Environmental Health and Safety.
    4. Must possess a pilot license and have the FAA registration certificate in your possession when operating an unmanned aircraft.
    5. Must have experience in operating the UAS and operate them in a responsible manner.
    6. UAS shall not be used to monitor or record areas where there is a reasonable expectation of privacy in accordance with accepted social norms. These areas include but are not limited to restrooms, locker rooms, individual residential rooms including any inside residential spaces, changing or dressing rooms, the insides of campus daycare facilities, and health treatment rooms. Monitoring or recording sensitive institutional or personal information, which may be found, for example, on an individual’s workspaces, on computer or other electronic displays is prohibited.
    7. UAS shall not be operated over areas of public assembly or areas of construction as well as indoor spaces.
    8. UAS must fly under 400 feet.
    9. UAS must be marked with a unique identifier.
    10. UAS must be kept in sight (visual line-of-sight) and must fly at or below 100 mph.
    11. Must fly during the day.
    12. Must yield the right of way to a manned aircraft.
    13. Must NOT fly over people.
    14. Must NOT fly from a moving vehicle.
Acknowledgement
The University acknowledges and credits documents from the following universities in the writing of this document: Columbia University, New York City and Indiana University.

lhendrickson@g… 03/28/2026

President Elaine P. Maimon

04/01/2018

SEO Summary

��Ƶ regulates unmanned aircraft systems on campus and university property to ensure compliance with FAA requirements and protect safety.

USE OF UNMANNED AIRCRAFT SYSTEMS ON UNIVERSITY CAMPUS AND PROPERTY (Policy 77)

Policy Categories

Policy Owner/Department

Demonstration and Public Protest Policy

lhendrickson@govst.edu — Sat, 28 Mar 2026 21:34:38 +0000

Demonstration and Public Protest Policy

Purpose
Consistent with principles of academic freedom and academic responsibility outlined in the ��Ƶ Board of Trustees Governing Policies, the purpose of this policy is to provide necessary resources to support the exercise of constitutional rights provided by the First Amendment. Additionally, this policy is intended to provide for the safety of all persons and property associated with the planned or spontaneous acts of demonstration or protest. Nothing in this policy shall prohibit the lawful demonstration of recognized collective bargaining units.
Definitions
1. Demonstrations and Public Protests: For the purpose of this policy, “demonstrations and public protests” shall refer to actions by groups of people that can include, but are not limited to, demonstrations, marches, spontaneous or planned protests, and vigils on the main campus of ��Ƶ. Demonstrations and public protests are considered “events,” whether spontaneous or planned, and are additionally guided by the facilities use procedures of ��Ƶ.
  The use of the indoor and outdoor areas of campus for normal academic activities, including lessons about public protests and demonstrations, shall not be considered demonstrations and public protests under this policy but shall be guided by the facilities use procedures and appropriate academic policies.
2. Registered Demonstrations: For the purpose of this policy, registered demonstrations shall refer to demonstrations and public protests, which have been registered in advance with the University Events Office.
3. Non-Registered or Spontaneous Demonstrations: for the purpose of this policy, Non Registered or Spontaneous Demonstrations shall refer to demonstrations and public protests, which have not been registered in advance with the University Events Office.
Registered Demonstrations
Organizers of demonstrations and public protests are encouraged to seek registration of their events at least two (2) business days in advance by notifying the University Events Office (universityevents@govst.edu) and following the office’s instructions. The University Events Office shall develop reasonable and appropriate procedures for the registration of such events, including required notification of other university offices as appropriate (including the Department of Public Safety, Facilities Office, Office of the Vice President for Students, and Office of the Provost), and shall develop standards for evaluating requests for waivers of the restrictions listed below. These procedures, along with any required forms, will be made available to individuals seeking registration. They will also be made available upon request to any member of the university community. Following successful completion of the procedures, the University Events Office will verify the registration status of the event and notify organizers and affected university offices.
The University Events Office shall assign space according to the following order of preference:
1. ��Ƶ Academic Classes
2. ��Ƶ Academic related activities
3. ��Ƶ group sponsored activities
4. Non-��Ƶ group activities that support the institution’s mission
5. Non-��Ƶ group activities
Non-Registered or Spontaneous Demonstrations
The University welcomes demonstrations and public protests without prior registration so long as all participants comply with all other terms of this policy. Organizers and participants at small spontaneous events are encouraged to select one of the following locations for the event, but spontaneous events which involve larger groups shall be limited to these locations. The Department of Public Safety will hold authority for determining the appropriate size of an event for specific campus locations.
1. The Columbus Carillon Area (Bell Tower), immediately south of the University’s Main Entrance (D Building) between parking lot East 1 and parking lot West 1.
2. ��Ƶ Main Entrance (D Building) sidewalk, at least 25 feet from the doorway, from the eastern limit of D Building to the eastern limit of C Building.
3. GMT Building, outside sidewalk between roadway/parking Lot West 2 and GMT main entrance
4. D-Building Atrium (between main entrance and the Hall of Governors entrance)
Restrictions
Unless a waiver is obtained at the time of registration, demonstrations and public protests may not:
1. Take place outside of the University’s hours of operation
2. Create a volume of noise that significantly disrupts normal academic activities
3. Significantly disrupt other scheduled campus events
4. Obstruct any entrances or exits
5. Obstruct vehicular or pedestrian traffic
6. Affix items to permanent structures
7. Include camping or the use of temporary shelters (e.g., tents)
8. Use open flame.
Demonstrations and public protests may not:
1. Use open flame in indoor locations
2. Destroy, damage, or deface University property
3. Represent a threat to public safety
Procedures for Handling Non-Compliant Demonstrations
The Chief of Police, in consultation with the Dean of Students and other appropriate university offices, will determine the point at which a demonstration is in violation of this policy. If the situation permits, an appropriate university official (including but not limited to the Dean of Students) will inform the participants that they must discontinue their disruptive activities, explaining which activities are in violation of this Policy, and will advise them to continue the event in a manner that complies with this policy. If the disruption continues, appropriate action will be taken, including police action. An immediate physical threat to persons and/or property may require immediate police action.
Members of the community who violate University policy may be subject to disciplinary and/or criminal sanction (more information for students can be found in the Student Code of Conduct.). Visitors who violate University policy, including this Policy or the law, may be subject to removal from University property and/or criminal sanction.
Acknowledgements:
The University acknowledges and credits documents from the following universities in the development of this document: University of Illinois Urbana Champaign, Northern Illinois University, Southern Illinois University Edwardsville, and University of Illinois at Chicago.

lhendrickson@g… 03/28/2026

President Elaine P. Maimon

08/09/2018

11/15/2018

SEO Summary

��Ƶ's Demonstration and Public Protest Policy supports First Amendment rights while ensuring campus safety during planned and.

Demonstration and Public Protest Policy (Policy 79)

Policy Categories

Policy Owner/Department

Department of Public Safety

Revenue Bonds and Certificates of Participation Continuing Disclosures Policy

lhendrickson@govst.edu — Sat, 28 Mar 2026 21:15:17 +0000

Revenue Bonds and Certificates of Participation Continuing Disclosures Policy

Purpose
In accordance with the Official Statements for the Revenue Bonds and Certificates of Participation, the University has agreed to in a Continuing Disclosure Agreement to provide to certain parties annual financial information, operating day, and notices of certain material events. The information to be provided on an annual basis and the events which will be noticed on an occurrence basis are set forth below.
Policy
1. Annual Financial Information Disclosure: The University covenants that it will disseminate its Annual Financial Information and Audited Financial Statements to each Nationally Recognized Municipal Securities Information Repository ("NSMSIR") then recognized by the Securities and Exchange Commission and to any public or private repository designated by the State of Illinois as the state depository ("SID") and recognized as such by the Securities and Exchange Commission within the required timelines as set forth in the related financial statements.
2. Events Notification; Material Events Disclosure: The University covenants that it will disseminate to each NRMSIR and to the SID, if any, in a timely manner the disclosure of the occurrence of an event with respect to the revenue bonds and certificates of participation that is material. The events are:
  1. Principal and interest payment delinquencies.
  2. Non-payment related defaults.
  3. Unscheduled draws on debt service reserves reflecting financial difficulties.
  4. Unscheduled draws on credit enhancements reflecting financial difficulties.
  5. Substitution of credit or liquidity providers, or their failure to perform.
  6. Adverse tax opinions or events affecting the tax exempt status of the Revenue Bonds and Certificates of Participation.
  7. Modifications to rights of holders of the Revenue Bonds and Certificates of Participation.
  8. Bond calls (other than mandatory scheduled redemptions).
  9. Defeasances.
  10. Release, substitution, or sale of property securing repayment of the Revenue Bonds and Certificates of Participation.
  11. Rating changes.
  Proper monitoring procedures shall be in place to ensure timely reporting of the required information in compliance with the continuing disclosure requirements.

lhendrickson@g… 03/28/2026

President Elaine P. Maimon

03/15/2018

SEO Summary

��Ƶ complies with continuing disclosure requirements for revenue bonds and certificates of participation by disseminating annual.

Revenue Bonds and Certificates of Participation Continuing Disclosures Policy (Policy 81)

Policy Categories

Policy Owner/Department

Administrative Policy Development

lhendrickson@govst.edu — Fri, 27 Mar 2026 16:18:50 +0000

Administrative Policy Development

Policy Statement
1. This Administrative Policy Development Policy (the “Policy”) sets forth the process and standards for developing, approving, and managing policies relating to the administration of University operations (each an “Administrative Policy”). This Policy governs Administrative Policies only; it does not govern Academic Policies.
2. This Policy is binding upon all University Employees. Employees should consult with the Chair of the Administrative Policies Committee (APC) if they have any questions about this Policy.
3. An Administrative Policy that applies University-wide should be adopted only where the following criteria are met:
  1. The Administrative Policy is warranted because it is:
    1. requested by the Board of Trustees of ��Ƶ (the “Board”) or the University President, or
    2. necessary to achieve compliance with federal, state, or local laws, regulations, administrative rules, or other external binding standards of conduct or voluntary standards of conduct the adoption of which the University has determined are in its best interests, including but not limited to accreditation criteria and standards; and
  2. The topic of the Administrative Policy either relates to the University as a whole or to more than one Unit thereof and cannot be addressed effectively more narrowly, such as by adoption of a Unit policy or procedure; and
  3. An existing policy does not already effectively address the subject of the Administrative Policy; and
  4. The Administrative Policy clearly identifies behavioral norms to be followed by Employees or other subjects of the Administrative Policy, such as mandatory affirmative actions or prohibited actions; and
  5. The Administrative Policy is within the scope of authority delegated by the Board to the President to approve; and
  6. The Administrative Policy promotes operational efficiency and effectiveness.
4. The President retains authority to approve or reject any Administrative Policy within the purview of the President’s authority but has delegated authority to the APC to develop procedures in furtherance of this Policy and effectuate the purpose of this Policy.
5. Any Employee, including but not limited to members of APC, may propose an Administrative Policy pursuant to procedures published by APC.
6. If APC determines an Administrative Policy meets the criteria of Section I.3 of this Policy, APC shall delegate responsibility for development of the Administrative Policy to a subject matter expert who shall become the Policy Owner. Absent unusual circumstances, the subject matter expert assigned ordinarily should be the manager whose reporting line is responsible for managing or implementing operations that are the primary topic of the Administrative Policy. By way of example only, while all University personnel use the University email system, the Information Technology Services (“ITS”) Department has primary responsibility for maintaining the operation and security of the email system. Accordingly, an Administrative Policy relating primarily to University email should beassigned to the Vice President for Administration and Finance (or his/her delegate) for development, to whom the ITS Department reports.
7. Policy Owners must consult with representatives from target audiences during the development phase of each new and significantly revised Administrative Policy before submitting such new or revised Administrative Policy to APC for review.
8. When a Policy Owner determines that an Administrative Policy is ready for review and approval, the Policy Owner shall submit the Administrative Policy to a review and approval process consistent with applicable procedures.
9. Policy Owners must periodically review and monitor their policies and procedures for accuracy, efficiency, and effectiveness. The recommended review schedule is once every three (3) to five (5) years, absent a development in or change to applicable standards.
10. All Administrative Policies should be accompanied by procedures, unless the policy contains built-in operational measures that give effect to the policy.
11. All Administrative Policies should include provision(s) on the communication of behavioral standards espoused in such policies and repercussions for failing to meet such standards to all University Employees.
12. Nothing in this Policy shall be construed as limiting the Board’s or President’s authority to pass University policy.
13. An Administrative Policy may not conflict with existing law or any other matter of precedence; an Administrative Policy may be more strict that existing law but may not prescribe or permit any behavior that is barred by applicable precedent. In order of precedence, the following hierarchy shall be observed:
  1. Federal law, including the U.S. Constitution, statutes, Executive Orders, regulations, administrative procedures and guidance, and binding case law in that order of precedence;
  2. State law, including the Illinois State Constitution, statutes, Executive Orders, administrative laws, and binding case law in that order of precedence;
  3. Board Bylaws, Governing Policies, and Regulations;
  4. University-wide Administrative Policies, codified procedures, or codified practices; and
  5. Unit-wide policy, procedures, or practices.
14. The University shall not pass an Administrative Policy unless authority for passing policy on such topic has been delegated to the President by the Board.
Purpose
A robust set of written policies forms the foundation of an effective compliance program. Policies identify laws, regulations, accreditation criteria, and other standards of conduct the University must follow due to legal obligations or best practices, or in furtherance of its goal of fulfilling its mission, vision, and values. As such, an effective mechanism for adopting, implementing, and maintaining Administrative Policies is necessary to the effective and compliant operation of University business. The University adopts this Policy to enable the orderly proposal, adoption, and review of Administrative Policies utilizing the principles of shared governance.
Definitions
For purposes of this Policy, words shall have the following meanings whether capitalized or not:
1. “Academic Affairs” refers to those matters relating to learning, academic research, or scholarship, including but not limited to accreditation, curriculum development, course delivery, and faculty review, tenure and promotion.
2. “Administrative Policy” is any statement of policy approved and adopted by the President that applies to all or some subset of University’s Employees or operations, except for those relating to Academic Affairs, including but not limited to communications, compliance, contracts, events, facilities, government relations, marketing, human resources, information technology and security, institutional research and effectiveness, physical security, procurement of goods and services, and the administrative of sponsored research. The term should be read inclusively as used in this Policy to include proposed and actual policy, and new, amended, or restated policy.
3. “Employee” means any person hired by the University, whether on a full or part time basis, including faculty, staff, student-employees, and graduate assistants.
4. “Policy Owner” is the Unit that is responsible for working with APC and other stakeholders to develop and implement an Administrative Policy.
5. “Practices” are sets of the generally accepted manner of carrying out operations whether formally recorded in a policy or procedure. Practices mut be consistent with policy and procedures.
6. “Administrative Policy Committee” and “APC” means a standing committee whose role is to ensure this Policy is carried out in an effective way. It includes representatives as delegated in accordance with the APC Charter. The APC conducts its work in consultation with other departments, as appropriate.
7. “Procedures” are operational guidelines or specific steps for carrying out a policy. Procedures must be consistent with policies and comply with applicable laws.
8. “Unit” means any college, department, or any other sub-organization of the University.

lhendrickson@g… 03/27/2026

President Cheryl Green

05/06/2024

SEO Summary

��Ƶ establishes the process and standards for developing, approving, and managing administrative policies governing university.

Administrative Policy Committee (APC) Charter

Administrative Policy Development (Policy 95)

Policy Categories

Policy Owner/Department

President's Office