President's Office

Policy Regarding the Revolving Door Prohibition of the Illinois State Officials and Employees Ethics Act

lhendrickson@govst.edu — Fri, 27 Mar 2026 18:54:33 +0000

Policy Regarding the Revolving Door Prohibition of the Illinois State Officials and Employees Ethics Act

Purpose of Policy
��Ƶ (“University”) takes very seriously its duty to operate in a manner that will maintain and strengthen the public’s trust and confidence in the integrity of the University and will protect the integrity of the State of Illinois (“State”) contracting process. Thus, the University is committed to helping ensure that University employees, being employees of the State, act in the best interests of the University and the State and to preventing the opportunity for divided loyalties by those employees who have the authority to participate in the award or fiscal administration of State contracts. University recognizes that even the appearance of divided loyalties can negatively impact the University and the State.
As a means of protecting against divided loyalties in State employees, the Illinois General Assembly included a “Revolving Door Prohibition” in section 5-45 of the State Officials and Employees Ethics Act (“Ethics Act”), 5 ILCS 430/5-45. The Revolving Door Prohibition impacts the post-State employment opportunities of certain State employees. In essence, the Revolving Door Prohibition imposes a twelve (12) month ban on University employees whose employment with the University terminates from going to work for (or receiving other types of compensation from) any entity who contracted with the University where that employee played a material role in the award or fiscal administration of a contract to that entity as a University employee. The purposes of this Policy are to fulfill the University’s obligations, as a State agency, under section 5-45 of the Ethics Act, and to provide guidance to the University employees potentially subject to the Revolving Door Prohibition.
Scope of Policy
This Policy provides information to the entire University community but applies specifically to the following groups of University employees:
1. “C-List Employees” who, pursuant to section 5-45(c) of the Ethics Act, are those University employees that meet the following requirements:
  1. Are not H-List Employees (as defined below); and
  2. Fill the positions designated in Section IV.A.2, below.
2. “H-List Employees” who, pursuant to section 5-45(h) of the Ethics Act, are those University employees that fall under either of the following categories:
  1. Persons whose appointment to their office is subject to the advice and consent of the Illinois Senate;
  2. The head of a State agency;
  3. Chief procurement officers, State purchasing officers, and their designees whose duties are directly related to State procurement; or
  4. Chiefs of staff, assistant chiefs of staff, and deputy governors, or any other position that holds an equivalent level of managerial oversight.
Definitions
For purposes of this Policy and providing guidance under the Revolving Door Prohibition, the following definitions apply:
1. “State contract” means all types of State agreements, regardless of what they may be called, for the procurement, use, or disposal of supplies, services, professional or artistic services, or construction or for leases of real property for which the State is the lessee, or capital improvements, and including renewals, master contracts, contracts for financing through use of installment or lease-purchase arrangements, renegotiated contracts, amendments to contracts, and change orders. The term “State contract” includes, but is not limited to, purchase, installment purchase, lease and rental contracts. The term does not include: supplies or services the terms governing which are established by tariff of the Illinois Commerce Commission or the Federal Communications Commission, and for which there is no authorized competition; bonds; Certificates of Participation; or contracts relating to bonds or Certificates of Participation issued by or on behalf of a State agency when the contractor or vendor is neither selected nor paid by the State agency.
2. “Award” of a State contract means the determination that a particular vendor has been selected from among other potential vendors to receive a State contract, subject to resolution of any protest and the successful completion of final negotiations. The “award” of a State contract is evidenced by the posting of a Notice of Award or a Notice of Intent to Award to the respective volume of the Illinois Procurement Bulletin after all State agency-required and State Purchasing Officer approvals have been obtained.
3. “Change order” means a change in a term in a State contract, other than as specifically provided for in the State contract, which is determined necessary to address needs that are best met by the contract holder, and that authorizes or necessitates any increase or decrease in the cost of the State contract or the time for completion. A “change order” is an amendment to the State contract.
4. “State agency” includes (a) all officers, boards, commissions and agencies created by the Illinois Constitution, whether in the executive or legislative branch; (b) all officers, departments, boards, commissions, agencies, institutions, authorities, and bodies politic and corporate of the State; (c) the colleges, universities, and institutions under the jurisdiction of the governing boards of ��Ƶ, the University of Illinois, Southern Illinois University, Illinois State University, Eastern Illinois University, Northern Illinois University, Western Illinois University, Chicago State University, Northeastern Illinois University, and the Board of Higher Education and any other public universities and colleges (but not community colleges) now or hereafter established or authorized by the General Assembly; (d) administrative units or corporate outgrowths of the State government which are created by or pursuant to statute (but not units of local government, community college districts, and their officers, school districts, and boards of election commissioners); and (e) all administrative units and corporate outgrowths of the above and as may be created by executive order of the Governor. “State agency” includes the General Assembly, the Illinois Senate, the Illinois House of Representatives, the President and Minority Leader of the Illinois Senate, the Speaker and Minority Leader of the Illinois House of Representatives, the Illinois Senate Operations Commission, and the legislative support services agencies. “State agency” also includes the Office of the Auditor General. “State agency” does not include the judicial branch.
5. “State employee” means (a) any person employed full-time, part-time, or pursuant to a contract by a State agency and whose employment duties are subject to the direction and control of the State agency employer with regard to the material details of how the work is to be performed, and (b) any appointed or elected commissioner, trustee, director, or board member of a board of a State agency.
6. “State employment” means employment with any State agency, whether or not that State agency is the University.
7. “Non-State employer” means an employer that is not a State agency.
8. “Non-State employment” means employment with any person or entity other than a State agency.
9. “Vendor” means an individual, firm, partnership, corporation, joint venture or other legal entity that seeks, or has entered into, a State contract with a State agency.
The Ethics Act's Revolving Door Prohibition
1. C-List Employees
  1. The Prohibition
    Under section 5-45(a) of the Ethics Act: (1) a former State employee, or spouse or immediate family member living with such State employee, (2) within a period of one (1) year immediately after termination of the State employee’s State employment, (3) shall not knowingly accept employment or receive compensation or fees from a vendor, if the State employee, (4) during the year immediately preceding termination of the State employee’s State employment, (5) personally and substantially participated in the award or fiscal administration of State contracts, or the issuance of change orders, (6) with a cumulative value of $25,000 or more (7) to that vendor or that vendor’s parent or subsidiary.
  2. Designation of the University's C-List Employees
    The purpose of this Section IV.A.2, is to adopt a new policy under section 5-45(c) of the Ethics Act delineating which positions within the University, by the nature of their duties, may have the authority to participate personally and substantially in the award or fiscal administration of State contracts or in the issuance of change orders. For purposes of the revolving door prohibition applicable to C-List Employees described in Section IV.A.1, the University’s C-List Employees are those employees who serve in one or more of the following rolls or positions (including on an acting and interim or basis):
    1. Provost and Vice President for Academic Affairs
    2. Associate Provost and Associate Vice President for Academic Affairs
    3. Assistant Provost and Assistant Vice President for Academic Affairs
    4. Dean of the College of Arts and Sciences
    5. Dean of the College of Business
    6. Dean of the College of Education and Human Development
    7. Dean of the College of Graduate Studies
    8. Dean of the College of Health and Human Services
    9. Dean of the Honors College
    10. Dean of the University Library
    11. [Executive] Director of Institutional Research and Effectiveness
    12. [Executive] Director of the Office of Sponsored Programs and Research
    13. [Executive] Director of the School of Extended Learning
    14. [Executive] Director for Social Justice Initiatives
    15. Vice President for Administration and Finance
    16. Associate Vice President of Facilities Development and Management
    17. Associate Vice President of Finance
    18. Associate Vice President of Information Technology Services
    19. [Executive] Director of Budget and Financial Planning
    20. [Executive] Director of Public Safety
    21. Vice President for External Affairs
    22. [Executive] Director of Advancement Services
    23. Executive] Director of Marketing
    24. Multimedia Design Manager
    25. Administrative Assistant, Institutional Development
    26. Vice President – General Counsel
    27. Vice President for Human Resources
    28. Associate Vice President for Human Resources
    29. [Executive] Director, Employee and Labor Relations
    30. Vice President for Student Affairs and Enrollment Management
    31. Associate Vice President – Dean of Students
    32. Associate Vice President for Student Enrollment
    33. [Executive] Director of Counseling and Wellness
    34. [Executive] Director of Housing and Auxiliary Services
    35. [Executive] Director of International Services
    36. Athletic Director
    37. Chief Diversity Officer
    38. [Executive] Director of Government and Community Relations
    39. [Executive] Director of University Events
    40. Associate Vice President for Procurement and Business Services
    41. Assistant Vice President for Procurement and Business Services
    42. Deputy Director of Procurement & Business Services
    The ��Ƶ Board of Trustees recognizes that new employee positions are created by the University and position descriptions are modified from time to time. In order that necessary updates may be made to the C-List in a timely manner, the Board of Trustees authorizes the President and/or the President’s delegee to update this list of University C-List Employees to keep it consistent with section 5-45(c) of the Ethics Act, and the Board of Trustees shall consider such updates as falling under the authority granted the President by Board of Trustees Regulations § I.C.3. However, the President is directed to notify the Board of Trustees, or any appropriate Committee thereof, of any updates at the next regular meeting.
  3. Revolving Door Determinations by the Office of the Executive Inspector General (“OEIG”)
    Any C-List Employee who is either offered non-State employment during employment with the University or is offered non-State employment within one (1) year immediately following the termination of his or her employment with the University must seek a “revolving door determination” from the OEIG before accepting such non-State employment. The Revolving Door Determination process allows the OEIG to determine whether the Revolving Door Prohibition prevents the C-List Employee from lawfully accepting the non-State employment in question.
2. H-List Employees
  1. The Prohibition
    Under section 5-45(h) of the Ethics Act, an H-List Employee, (i) within a period of one (1) year immediately after termination of his or her State employment, (ii) shall not knowingly accept employment or receive compensation or fees from a vendor if, (iii) during the year immediately preceding termination of the H-List Employee’s State employment, (iv) the vendor or its parent or subsidiary (v) was a party to a State contract or contracts or change orders (vi) with a cumulative value of $25,000 or more (vii) involving the University, (viii) regardless of whether the H-List Employee participated personally and substantially in the award or fiscal administration of the State contract or contracts in question.
    There is no Revolving Door Determination option for H-List Employees.
  2. Identification of the University's H-List Employees
    According to subsections 5-45(h)(1) through (h)(8) of the Ethics Act, the University’s H-List Employees are:
    1. The ��Ƶ Trustees
    2. The President
    3. Chief of Staff and Head of Strategic Initiatives
  3. Legal Sanctions¹
    Under the Ethics Act, a person who intentionally violates section 5-45 thereof is guilty of a Class A misdemeanor and is subject to discipline or discharge by the University. Further, the Illinois Executive Ethics Commission (“EEC”) may levy an administrative fine for a violation of section 5-45 of the Ethics Act of up to three (3) times the total annual compensation that would have been obtained by the C-List Employee in violation of section 5-45.
Duties of the University Ethics Officer
The Ethics Officer or his or her delegee shall have the following responsibilities with respect to the revolving door prohibition and its effect on University employees:
1. To cause, with the assistance of the Human Resources Department, new hires, transferees, or promotions to a position listed in the University’s C-List to receive notice as soon as practicable that they are C-List Employees subject to the revolving door prohibition.
2. To maintain a current roster (the “C-List Roster”) of the names of all University C-List Employees.
3. To maintain a current roster (the “H-List Roster”) of the names of all University H-List Employees.
4. To remind all employees on the C-List Roster, on an annual basis, that they are C-List Employees.
5. To provide answers and assistance, to the best of his or her reasonable ability, to employees with questions about the revolving door prohibition and revolving door determinations.
6. To provide information to the OEIG and the EEC as either agency may request or as otherwise required by law.

lhendrickson@g… 03/27/2026

Interim President Corey Bradford

07/01/2022

12/14/2023

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��Ƶ enforces the Revolving Door Prohibition policy to prevent conflicts of interest and maintain ethical standards for state employees.

¹ This information regarding the legal sanctions set forth in section 50-5 of the Ethics Act, 5 ILCS 430/50- 5, is for informational purposes only.

Policy Regarding the Revolving Door Prohibition of the Illinois State Officials and Employees Ethics Act (Policy 87)

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Administration Policies

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Adopted as Interim Policy Aug. 20, 2021
Officially adopted July 1, 2022*
Revised December 14, 2023**

*Officially adopted to match the substance of ��Ƶ Board of Trustees Regulations § II.A.23 as
adopted by the GSU Board of Trustees on Jun. 10, 2022.
**Revised on the President’s initiative to update C-List and H-List as contemplated under Board of Trustees
Regulations § I.C.3.

Administrative Policy Development

lhendrickson@govst.edu — Fri, 27 Mar 2026 16:18:50 +0000

Administrative Policy Development

Policy Statement
1. This Administrative Policy Development Policy (the “Policy”) sets forth the process and standards for developing, approving, and managing policies relating to the administration of University operations (each an “Administrative Policy”). This Policy governs Administrative Policies only; it does not govern Academic Policies.
2. This Policy is binding upon all University Employees. Employees should consult with the Chair of the Administrative Policies Committee (APC) if they have any questions about this Policy.
3. An Administrative Policy that applies University-wide should be adopted only where the following criteria are met:
  1. The Administrative Policy is warranted because it is:
    1. requested by the Board of Trustees of ��Ƶ (the “Board”) or the University President, or
    2. necessary to achieve compliance with federal, state, or local laws, regulations, administrative rules, or other external binding standards of conduct or voluntary standards of conduct the adoption of which the University has determined are in its best interests, including but not limited to accreditation criteria and standards; and
  2. The topic of the Administrative Policy either relates to the University as a whole or to more than one Unit thereof and cannot be addressed effectively more narrowly, such as by adoption of a Unit policy or procedure; and
  3. An existing policy does not already effectively address the subject of the Administrative Policy; and
  4. The Administrative Policy clearly identifies behavioral norms to be followed by Employees or other subjects of the Administrative Policy, such as mandatory affirmative actions or prohibited actions; and
  5. The Administrative Policy is within the scope of authority delegated by the Board to the President to approve; and
  6. The Administrative Policy promotes operational efficiency and effectiveness.
4. The President retains authority to approve or reject any Administrative Policy within the purview of the President’s authority but has delegated authority to the APC to develop procedures in furtherance of this Policy and effectuate the purpose of this Policy.
5. Any Employee, including but not limited to members of APC, may propose an Administrative Policy pursuant to procedures published by APC.
6. If APC determines an Administrative Policy meets the criteria of Section I.3 of this Policy, APC shall delegate responsibility for development of the Administrative Policy to a subject matter expert who shall become the Policy Owner. Absent unusual circumstances, the subject matter expert assigned ordinarily should be the manager whose reporting line is responsible for managing or implementing operations that are the primary topic of the Administrative Policy. By way of example only, while all University personnel use the University email system, the Information Technology Services (“ITS”) Department has primary responsibility for maintaining the operation and security of the email system. Accordingly, an Administrative Policy relating primarily to University email should beassigned to the Vice President for Administration and Finance (or his/her delegate) for development, to whom the ITS Department reports.
7. Policy Owners must consult with representatives from target audiences during the development phase of each new and significantly revised Administrative Policy before submitting such new or revised Administrative Policy to APC for review.
8. When a Policy Owner determines that an Administrative Policy is ready for review and approval, the Policy Owner shall submit the Administrative Policy to a review and approval process consistent with applicable procedures.
9. Policy Owners must periodically review and monitor their policies and procedures for accuracy, efficiency, and effectiveness. The recommended review schedule is once every three (3) to five (5) years, absent a development in or change to applicable standards.
10. All Administrative Policies should be accompanied by procedures, unless the policy contains built-in operational measures that give effect to the policy.
11. All Administrative Policies should include provision(s) on the communication of behavioral standards espoused in such policies and repercussions for failing to meet such standards to all University Employees.
12. Nothing in this Policy shall be construed as limiting the Board’s or President’s authority to pass University policy.
13. An Administrative Policy may not conflict with existing law or any other matter of precedence; an Administrative Policy may be more strict that existing law but may not prescribe or permit any behavior that is barred by applicable precedent. In order of precedence, the following hierarchy shall be observed:
  1. Federal law, including the U.S. Constitution, statutes, Executive Orders, regulations, administrative procedures and guidance, and binding case law in that order of precedence;
  2. State law, including the Illinois State Constitution, statutes, Executive Orders, administrative laws, and binding case law in that order of precedence;
  3. Board Bylaws, Governing Policies, and Regulations;
  4. University-wide Administrative Policies, codified procedures, or codified practices; and
  5. Unit-wide policy, procedures, or practices.
14. The University shall not pass an Administrative Policy unless authority for passing policy on such topic has been delegated to the President by the Board.
Purpose
A robust set of written policies forms the foundation of an effective compliance program. Policies identify laws, regulations, accreditation criteria, and other standards of conduct the University must follow due to legal obligations or best practices, or in furtherance of its goal of fulfilling its mission, vision, and values. As such, an effective mechanism for adopting, implementing, and maintaining Administrative Policies is necessary to the effective and compliant operation of University business. The University adopts this Policy to enable the orderly proposal, adoption, and review of Administrative Policies utilizing the principles of shared governance.
Definitions
For purposes of this Policy, words shall have the following meanings whether capitalized or not:
1. “Academic Affairs” refers to those matters relating to learning, academic research, or scholarship, including but not limited to accreditation, curriculum development, course delivery, and faculty review, tenure and promotion.
2. “Administrative Policy” is any statement of policy approved and adopted by the President that applies to all or some subset of University’s Employees or operations, except for those relating to Academic Affairs, including but not limited to communications, compliance, contracts, events, facilities, government relations, marketing, human resources, information technology and security, institutional research and effectiveness, physical security, procurement of goods and services, and the administrative of sponsored research. The term should be read inclusively as used in this Policy to include proposed and actual policy, and new, amended, or restated policy.
3. “Employee” means any person hired by the University, whether on a full or part time basis, including faculty, staff, student-employees, and graduate assistants.
4. “Policy Owner” is the Unit that is responsible for working with APC and other stakeholders to develop and implement an Administrative Policy.
5. “Practices” are sets of the generally accepted manner of carrying out operations whether formally recorded in a policy or procedure. Practices mut be consistent with policy and procedures.
6. “Administrative Policy Committee” and “APC” means a standing committee whose role is to ensure this Policy is carried out in an effective way. It includes representatives as delegated in accordance with the APC Charter. The APC conducts its work in consultation with other departments, as appropriate.
7. “Procedures” are operational guidelines or specific steps for carrying out a policy. Procedures must be consistent with policies and comply with applicable laws.
8. “Unit” means any college, department, or any other sub-organization of the University.

lhendrickson@g… 03/27/2026

President Cheryl Green

05/06/2024

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��Ƶ establishes the process and standards for developing, approving, and managing administrative policies governing university.

Administrative Policy Committee (APC) Charter

Administrative Policy Development (Policy 95)

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President's Office

Vice President of Administration and Finance

Policy on the Naming of University Property

lhendrickson@govst.edu — Wed, 25 Mar 2026 17:59:42 +0000

Policy on the Naming of University Property

Purpose
As stewards of a public institution, the Board of Trustees of ��Ƶ holds the property entrusted to it for the People of Illinois for use by the University. As such, naming of such property should be undertaken with care and with the purpose of advancing the institution’s mission, core values, and vision. This policy provides a mechanism for University constituents to provide input on naming University property and guidelines for naming such property. This policy was adopted pursuant to the Board’s delegation of authority set forth in Board Regulation Section VI(C) and is subject to said regulation. Any conflict between this policy and said regulation shall be resolved in favor of the regulation.
This policy also recognizes that, as the need for private financial support to higher education continues to increase, there is an opportunity for ��Ƶ to solicit and receive significant gifts linked to the naming of university property in honor of significant financial contributors to the university. ��Ƶ highly values contributions from donors, sponsors, and others to advance the mission and excellence of the institution and to support students, faculty, programs, and facilities across campus.
Such gifts often come with restrictions on how the donated funds should be utilized. Institutional autonomy, academic freedom, and other bedrock principles are essential to the University and are inseparable from the very excellence donors and sponsors want to support. These principles shall be safeguarded in deliberations with donors about gifts.
The Board of Trustees for ��Ƶ retains authority for naming or renaming buildings (or parts thereof), structures, facilities, streets, grounds, and other real property of the University (individually, a “Facility” and collectively, “Facilities”).
Definitions
1. Facility/Facilities means any building (or parts thereof), structure, street, grounds, open space, physical improvement, or other property under the administrative control of the University.
2. General Name means a proposed or given name for a Facility that reflects the function of the facility or a generic naming convention (e.g., the “G Building”) and which is not intended to honor any person or entity.
3. The ��Ƶ Foundation (��Ƶ Foundation), an Illinois not-for-profit corporation, serves as the University's primary fundraising and gift-receiving entity. The ��Ƶ Foundation identifies and solicits sources of private funding on behalf of the University.
4. Proper Name means a proposed or given name for a University Facility in honor of a person or entity.
5. Real Property means land and anything permanently affixed thereto, including but not limited to buildings, landscaping, pathways, roads, and ponds.
Policy
1. University Naming Committee
  The University Naming Committee advises the President on naming or renaming opportunities for Facilities, and the University Naming Committee’s input is welcome prior to a Facility being named or renamed. The committee will submit recommendations to the President, who may submit the final recommendation to the Board of Trustees for final review and approval.
  The committee shall be comprised of the following as appointed by the President:
  1. Provost/Vice President for Academic Affairs or designee (co-chair);
  2. Vice President for Institutional Advancement or designee (co-chair);
  3. Associate Vice President for Facilities Development and Management;
  4. University General Counsel;
  5. One academic administrator representing a College and/or program, such as a Dean or Chair, as designated by the University President;
  6. The Faculty Senate President or designee and two faculty representatives nominated by the Faculty Senate and approved by the President;
  7. One civil service staff representative nominated by the Civil Service Senate and approved by the President;
  8. One student representative nominated by the Student Senate and approved by the President;
  9. Additional representatives, such as the Athletics Director, Dean of Students, or others, may also be appointed by the University President in the President’s sole discretion.
  Membership of the University Naming Committee shall be determined as outlined above and the committee shall be convened only when the need for such a committee arises.
  Committee members shall accept a committee appointment with the understanding that the committee may be called upon to consider a naming opportunity at any time during the calendar year and that the business of the committee must be conducted with due diligence and speed in order to facilitate donor relations. Absent exceptional circumstances, the committee is expected to respond to a naming proposal within thirty (30) days of receipt of said proposal.
2. Authority For Naming of University Property
  The role of the University Naming Committee is advisory only. The authority to name or rename any Facility is retained solely by the Board of Trustees. The Board of Trustees reserves the right to decide the name of any Facility, the form, design, and content of physical displays which may accompany named recognition, and to approve the donation amount for naming rights, if applicable.
  The University Naming Committee shall be responsible for reviewing naming (or renaming) proposals and, within the bounds of applicable open records laws.
  ��Ƶ’s Office of Institutional Advancement shall be responsible for maintaining and updating an inventory of Facilities eligible for naming, as well as a list of Facilities that have been given a Proper Name. Under the direction of the President, the Office of Institutional Advancement shall provide advice on the current, approved naming policies with respect to recognition of philanthropic donations. The Vice President for Institutional Advancement is responsible for the negotiation of gifts which involve a proposal to name. Potential donors of such gifts should Policy Number 90 be advised by the Vice President for Institutional Advancement that the acceptance of any philanthropic donation involving a proposal to name a Facility is conditional upon recommendation by the President of the University and approval by the Board of Trustees.
3. General Naming Principles
  Ultimate authority to name or rename any Facility rests exclusively with the Board of Trustees. The following principles are intended to serve as guidelines for the University Naming Committee in making recommendations to name (or rename) any Facility.
  1. Any proposal to name or rename a Facility should be consistent with and further the University’s mission, vision, and core values and be consistent with the principles of institutional autonomy and academic freedom.
  2. Facilities may be given General Names to reflect the primary purpose of that Facility if its purpose is not expected to change (e.g., “Family Development Center”). General Names also may reflect generic naming conventions (e.g., “G Building”) if the purpose(s) of that Facility is expected to change with some frequency or if it serves multiple purposes.
  3. Facilities may be given Proper Names in honor of or at the request of individuals, corporations, or other entities who have made significant financial contributions to the University or who are notable alumni with close ties to the University, former employees of the University, distinguished former members of the Board of Trustees, or public persons who have made significant contributions to education and/or society (so long as such public persons are not then holding elective or appointive office in national, state, or local government, members or employees of the Board, or members or employees of the Illinois Board of Higher Education).
  4. Notwithstanding any other provision of this policy, no name will be recommended if the name calls into question the public reputation of, or respect for, the University.
  5. No names will be recommended that may be perceived to imply the University’s endorsement of a partisan political or ideological position or of a commercial product. This provision does not preclude a name honoring an individual who has at one time held public office or with the name of an individual or a company that manufactures or distributes commercial products.
  6. Any individual or entity who has made, or wishes to make, a donation through the ��Ƶ Foundation and who wishes to pursue a gift-based naming opportunity in connection with that donation must meet the ��Ƶ Foundation guidelines, and any other applicable policies, and have a fully executed donor gift agreement on file with the ��Ƶ Foundation.
  7. Provisions in this policy that refer to naming for a benefactor also generally apply to naming for a third party at the wish of a benefactor.
  8. Any recommendation to name or rename a Facility shall comply with any gift agreements that may be applicable.
  9. In any gift agreement, the University shall reserve the right to revoke a naming opportunity in its sole discretion, including but not limited to for failing to fulfill the agreement.
4. Funding Requirements for Naming Opportunities
  A Facility may be named for, or at the request of, a donor. Philanthropic naming is subject to satisfactory funding arrangements as determined by the University President and approved by the Board of Trustees and timely fulfillment of such arrangements.
5. Renaming, Removal, or Relocation of Named University Facilities
  Individuals and corporate entities whose naming is approved by the Board of Trustees will be expected to exemplify the attributes of integrity and civic leadership, and their reputations should be beyond reproach. Should a Proper Name violate these standards, including but not limited to a prior naming that could be damaging to the reputation of the University, compromise the public trust in the University, or otherwise not be in the best interest of the University, the University Naming Committee may recommend to the Board to remove the Proper Name from the Facility. The removal of an honoree’s name from a Facility must not be undertaken lightly and must be approached with respect for the considered judgments of the past, especially when exercised by the contemporaries of the honoree. The process and recommendations made by the University Naming Committee should include, at a minimum:
  1. An articulation of specific behavior(s) or course(s) of conduct on the part of the honoree on which the recommendation for the removal of the honoree’s name is based;
  2. A fact-finding investigation of the specific behavior(s) or course(s) of conduct and the historical, personal, and academic context (as relevant);
  3. The nature of such behavior(s) or course(s) of conduct and its/their centrality to the honoree’s life or existence as a whole;
  4. Thoughtful consideration of the impact on the University and the University community of both retention and removal of the honoree’s name from the Facility, including the prominence or role of the Facility in the daily functioning of the University and whether retention of the honoree’s name conflicts with the University’s mission or core values; and
  5. Consideration of suggestions from the broader University community at large, when applicable and when consultation with the broader University community will not violate protections of confidentiality or applicable laws, statutes, or University policies.
  Recommendations to rename or remove a Proper Name shall be made by the University Naming Committee in accordance with the same guidelines and principles for naming of University Facilities.
Acknowledgement
The University acknowledges and credits documents from the following in the writing of this document: Illinois State University, Indiana University, Southern Illinois University Edwardsville, and University of Illinois.
Responsible Party
The President of the University or designee will be responsible for procedures under this policy.

lhendrickson@g… 03/25/2026

President Cheryl Green

12/15/2022

SEO Summary

��Ƶ's policy on naming university property establishes guidelines and procedures for naming buildings, facilities, and grounds to honor.

Policy on the Naming of University Property (Policy 90)

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President's Office

Protection of Minors on Campus

lhendrickson@govst.edu — Tue, 17 Mar 2026 17:52:54 +0000

Protection of Minors on Campus

Overview
1. Purpose
  1. ��Ƶ (��Ƶ) recognizes that minors are often present on campus, whether they are participating in programs designed for them or merely accompanying adult members of the ��Ƶ community. This Protection of Minors on Campus Policy (the “Policy”) informs the reader of duties that arise when interacting with minors on University grounds or events and provides guidance to ensure that every interaction involving minors on campus is carried out ethically, responsibly, and in accordance with all applicable laws, policies, and regulations.
2. Scope
  This Policy applies to all members of the ��Ƶ community who may work or interact with individuals under the age of eighteen (18) who are participating in Programs, regardless of whether the Program is on- or off-campus.
3. Definitions
  As used in the Policy, the following terms shall have the meanings below, whether capitalized or not.
  1. Minor: For purposes of this Policy, any person under the age of eighteen (18) who is not Minors are defined as persons under the age of 18, unless they are legally emancipated.
  2. Program. (i) An event, activity, class, or training (ii) sponsored by the University or held on University premises and (iii) designed for Minors as the target audience, (iv) during which members of the ��Ƶ community engage with such Minors.
    This includes, but is not limited to, camps, lessons, workshops, clubs, teams, projects, practices, tours, or open-houses. The term Program also includes Non-University-Sponsored Programs, such as those sponsored by Registered Student Organizations, that serve minors and that are conducted on University premises.
    This term does not include off-campus events or activities in which a person may engage with Minors that are unrelated to that person’s status as a member of the University, faculty, staff, or student body. Nor does it include events that are open to the general public that are not targeted toward children, such as University athletic competitions, plays, and concerts.
  3. University-Sponsored Program: an event or activity that is directly managed by University faculty or staff on behalf of the University.
  4. Non-University-Sponsored Program: an event or activity that is not operated on behalf of the University or under the University’s control.
  5. Child Abuse: an action that causes or creates the risk of causing a child (by other than accidental means): physical injury; death; disfigurement; harm to physical or emotional health; or loss of impairment of any body function. Child abuse also includes any act of sexual abuse, torture, or severe punishment. Child abuse can be committed by a parent or any other person who has continuing access on a regular basis to the child. (IL Dept of Human Services website - Illinois Department of Human Services- Definition of Child Abuse and Neglect )
  6. Child Neglect: occurs when a parent or any person the child depends on abandons the child; or fails to give the proper or necessary support, education, medical, or other care needed for the child’s well-being.
  7. Physical Abuse: any nonaccidental physical injury to the child, including striking, kicking, burning, or biting the child, or any action that results in a physical impairment of the child. It also includes acts or circumstances that threaten the child with harm or create a substantial risk of harm to the child’s health or welfare.
  8. Sexual Abuse: committing or allowing to be committed any of the following: transmission of a sexual disease; sexual penetration; sexual molestation; sexual exploitation; or placing a minor at risk of sexual harm.
  9. ��Ƶ Community: includes but is not limited to the following: ��Ƶ administration, faculty, staff, other employees, postdoctoral, visiting scholars, and currently-enrolled students; ��Ƶ Contractors; and ��Ƶ volunteers.
  10. ��Ƶ Contractor: an individual retained by ��Ƶ under contract to provide services and/or support for programs designed to include minors.
  11. ��Ƶ Volunteer: an uncompensated individual who is authorized by a ��Ƶ department or unit to: (i) perform civil, charitable, or humanitarian services related to the business of or in support of ��Ƶ activities designed to include minors; or (ii) gain personal or professional experience in specific endeavors. Volunteers perform services without a promise, expectation, or receipt of any compensation for services performed, including a promise of future employment. This definition does not include parents or guardians who are accompanying their child at a program or activity and who may provide incidental service for the program or activity.
Policy
1. Statement
  ��Ƶ imposes the following duties and requires the following safeguards to ensure the protection of minors on campus, whether they are participating in activities designed for them or merely accompanying adult members of the GSU community. Everyone who is on GSU premises shall comply with applicable federal and state laws to provide a safe environment for minors.
2. Requirements
  1. Duties on Individuals
    1. To report abuse or neglect of minors
      1. To DCFS: Pursuant to the Abused and Neglected Child Reporting Act (ANCRA), 325 ILCS 5, All ��Ƶ employees who have reasonable cause to believe that a minor child known to them in their official University capacity is a victim of child abuse or neglect MUST report the information to the Department of Children and Family Services (DCFS) at 1-800-25-ABUSE as soon as the abuse or neglect is suspected. Failure to do so may result in criminal charges against the person who fails to report. If the minor is injured or in immediate danger, 9-1-1 must be called immediately. ��Ƶ students are encouraged to report any abuse or neglect.
      2. To Campus Police: In addition to notifying DCFS, if the threat to the minor is observed on campus and appears imminent, the reporter must immediately contact the Dept. of Public Safety at (708) 534-4900 or call 9-1-1. Failure to do so may result in sanctions imposed by the University.
    2. To cooperate
      All members of the GSU community must cooperate with any investigations of alleged child abuse or neglect, including DCFS-initiated, law enforcement-initiated, or internal investigations. Every member of the GSU community must also cooperate with investigations of alleged violations of this Policy and any applicable campus investigations or procedures.
    3. To self-educate
      1. Every ��Ƶ employee shall complete University-mandated training regarding the requirements of this Policy and sign a certification acknowledging completion of the
        training.
      2. Every ��Ƶ employee shall acknowledge their duties as mandated reporters of child abuse or neglect by signing a certification form prescribed by DCFS.
    4. To submit to background checks
      All employees, clinical students, and volunteers of the ��Ƶ community who are responsible for the supervision and care of minors, or whose duties would require close interaction with minors who are not enrolled or accepted for enrollment at ��Ƶ, must
      1. Undergo a criminal background check and sex-offender registry check in accordance with University procedures for such checks;
      2. Disclose every prior conviction of misdemeanor or felony arrests, except for those offenses that have been expunged under the laws of the convicting jurisdiction or those that were adjudicated as a juvenile; and
      3. Inform ��Ƶ Human Resources and/or supervisor of any subsequent charges or
        convictions of any misdemeanor or felony offenses in any jurisdiction, or placement
        onto any sex offender registry.
    5. Duties on Groups
      1. To maintain up-to-date information
        ��Ƶ
        The Provost Office shall maintain an up-to-date report of all current ��Ƶ programs designed for minors not enrolled or accepted for enrollment at ��Ƶ. The report, at a minimum, must include details on program location/facility, dates and times of activities, age range of participants, and estimated number of participants. Each program listed must have the contact information of two designated individuals responsible for arrangements ensuring the safety of all participants in the event of an emergency.
        Program-Sponsoring Units or Departments
        Units sponsoring programs that include minors and University facilities that are used by activities including minors must maintain an up-to-date list of details regarding their program(s) that includes, but is not limited to, each program’s dates, times, locations, attendance (age range and number of 5 participants), description of activities, activity contact, and the appropriate course of action to address health and safety.
      2. To register activity
        Units sponsoring programs that include minors and University facilities that are used by activities including minors must, at least fourteen (14) days before the start of the Program, submit information about the Program to the Director of Public Safety by completing the Activity with Minors Event Form and send a copy to the ��Ƶ official responsible for compliance with this Policy.
      3. To have a plan in place
        Units sponsoring programs that include minors shall have a plan in place, enforce, and make available upon request a plan or policies that address the following areas, if applicable to the activity:
        Transportation: including the transportation of minors at the beginning and end of the activity, to and from the activity, and within the program, whether by parents, guardian, staff, or others. All such activities must comply with existing University policies regarding drivers and vehicles.
        Emergencies: procedures dealing with emergencies, including weather, natural disasters, and first aid.
        Supervision: number and identity of staff, including supervisors and descriptions of roles for each staff member; identify proper ratio of supervisors/staff to number of minors expected.
        Overnight stays: must address these additional areas:
        Identification to be worn by staffers and participants, if appropriate
        Curfew
        Code of Conduct for participants
        Contractual agreements regarding housing, transportation, or other services entered into as a result of activities involving minors must include compliance with this Policy as a term of the contract. When appropriate, such agreements shall include an indemnification provision holding ��Ƶ harmless for the acts or omissions of other activity participants or third-party employees or agents.
        Appropriate physical contact and communication by staff members with the minor participants, taking into account the age of the minors and the nature of the activities.
        Statement to minor participants about ways to report issues
        Appropriate forms to require from parents/guardians, including permission forms, medical contact information, and liability waivers
        Description of activity involved, including level of physical contact between staffers and participants
      4. Duties Regarding Background Checks
        ��Ƶ shall require, at a minimum, a criminal background check and sex-offender registry check for the following members of the GSU community involved in activities designed for minors:
        Directors and/or supervisors of such Programs or activities
        Those whose duties require close contact and/or along time with minors as part of their responsibilities; and
        Those who stay overnight with minors as part of their responsibilities
        ��Ƶ may require additional background checks or the background checks of other individuals not described above, as it deems appropriate.
        No member of the ��Ƶ community whose background check shows a conviction of any offense that bears on that person’s suitability to work with minors, including but not limited to offenses related to abuse or neglect or a minor or any sex-related offense, or placement onto a sex offender registry, shall be permitted to be responsible for the supervision or care of minors, or to perform duties requiring close contact and/or alone time with minors, except upon review and approval by the appropriate University official(s).
        If ��Ƶ learns of other, non-conviction-related information that bears on the suitability of any member of the GSU community to have close contact with or alone time with minors, such information may be considered by the appropriate University official(s) in accordance with its procedures to determine whether to prohibit or limit that person’s contact with minors or to limit that person’s role in the program or activity.
        If extenuating circumstances arise that make background checks impracticable, such as the need for numerous volunteers within a short lead time, units or departments sponsoring programs that include minors may do the following as an alternative to background checks: (i) record the name and contact information for each individual prior to the program’s start date; (ii) check the recorded names against the online sex offender registry and disqualify anyone whose name appears on the registry; and (iii) require individuals to show a valid photo ID upon program check-in.
        Before allowing this exception to the background check requirement, the appropriate University official(s) should consider the duration of the event, the existence and duration of one-on-one or alone time with minors, the existence of overnight stays, and the length of time since the individual in question was last required to submit to a background check, if any.
      5. Department Head of the unit or department sponsoring the program has the ultimate responsibility for compliance with this Policy.
3. Retaliation
  Retaliatory acts against any person who makes a good faith report or complaint alleging violation under this Policy, and/or who cooperates in the investigation and administration of such complaints, will be handled in accordance with protections for whistleblowers provisions contained in both GSU policy and Section 15-10 of the Illinois Officials and Employee Ethics Act, 5 LCS 430/15-10.
4. Sanctions for Violations of This Policy
  Failure to comply with provisions of this Policy may result in cancellation of the event and/or discipline in accordance with GSU policies, up to and including termination of employment, dismissal from the University, issuance of No-Trespass notices, and/or disqualification from participation in future volunteer activities.
  Knowingly making a false report or complaint under this Policy, or knowingly providing false or
  intentionally misleading information during an investigation, may result in disciplinary action up to
  and including termination of employment and/or dismissal from the University.
Delegation of Authority
The President delegates joint authority to the Provost’s Office and Office of University Events to develop procedures to effectuate and enforce this Policy.

lhendrickson@g… 03/17/2026

Interim President Corey Bradford

05/01/2025

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��Ƶ enforces comprehensive protection policies for minors on campus during university-sponsored programs and events. Learn about.

The President delegates joint authority to the Provost’s Office and Office of University Events to develop procedures to effectuate and enforce this Policy.

Protection of Minors on Campus (Policy 99)

Policy Categories

Administration Policies

Policy Owner/Department

President's Office

Provost's Office